Share this Job

Hotel Sales Assistant


University, MS, US, 38677

Department:  The Inn at Ole Miss (10000814)
Employee Designation:  Regular Full-time (Benefits Eligible)

Note for Current UM Employees

Current employees must apply internally via connectU >

Definition of Class

This position provides clerical and administrative support and assists sales managers to ensure customer satisfaction for The Inn at Ole Miss. The incumbent assists sales team with managing schedules and appointments, books hotel reservations and room blocks, coordinates details for group rooms, creates sales contracts and client lists, and manages calendars for hotel and alumni staff.

Examples of Work Performed

  • Maintains office services in accordance with normal operation procedures, including greeting visitors, answering telephone calls, and recording and responding to sales leads for new and existing groups and events.
  • Maintains filing system of group histories, sales contracts, rooming lists, group blocks, drop dates, and Banquet Event orders, client lists, and contact lists for departments and sports teams.
  • Prepares sales-related documents such as proposals, contracts, and event orders.
  • Assists with the coordination of guest hotel room blocks and group block extensions.
  • Conducts hotel site tours for social parties interested in booking including guest rooms, suites, and meeting spaces.
  • Requests and issues parking permits for event attendees.
  • Manages and maintains event calendars for distribution to hotel and alumni staff.
  • Distributes memos, contracts, resumes, room requests and amenities to relevant departments throughout the hotel.
  • Develops and maintains relationships with new and existing clients.
  • Serves as a liaison between sales managers and clients to ensure and promote a positive, professional experience.
  • Performs similar or related duties as assigned or required.

Essential Functions

These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.

  1. Provides clerical and administrative support to sales managers.
  2. Creates and maintains sales contracts and client lists.
  3. Manages event calendars for hotel and alumni staff.

Minimum Education/Experience

Associate’s Degree from an accredited four-year college or university in Hospitality Management or a related field.


Three (3) years of experience related to the above described duties.

Substitution Statement: Related experience may be substituted for education, on a basis set forth and approved by the Department of Human Resources.

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Salary/Wage Information

To learn more about our pay structure and view our salary ranges, click here to visit the Compensation page of our Human Resources website. This link is provided for general pay information. Hourly rate or salary may vary depending on qualifications, experience, and departmental budget. Note: Unclassified positions (faculty, executives, researchers and coaches) do not have established salary ranges.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Nearest Major Market: Oxford Mississippi