Project Support Assistant, Temporary

Note for Current UM Employees

Current employees must apply internally via connectU > connectu.olemiss.edu

Definition of Class

The Project Support Assistant will provide administrative support and coordinate project activities to ensure the project is on schedule. The incumbent will help to schedule and organize meetings, manage project documentation, track project progress, and handle other administrative tasks for the project team. 
 

Up to three-year assignment supporting the campus-wide initiative, Project Encompass. 

Examples of Work Performed

• Effectively communicates with team members and external stakeholders through written correspondence, emails, and phone calls.
• Assists in drafting documents, memos, and reports as needed. Act as a liaison between different departments.
• Manages multiple tasks and projects simultaneously while maintaining a high level of accuracy and attention to detail.
• Prioritizes tasks based on urgency and importance, ensuring deadlines are met consistently.
• Takes initiative to identify opportunities for project improvement and efficiency within the administrative function.
• Proposes and implements solutions to streamline workflows and enhance productivity.
• Takes ownership of tasks and sees them through to completion, seeking guidance and clarification as needed.
• Stays ahead of upcoming deadlines and requirements, proactively identifying potential issues and finding solutions before they escalate.
• Works to anticipate the needs of the team and take proactive steps to address them.
• Performs other duties as assigned.
   

Essential Functions

These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.

1. Communicates effectively through multiple mediums to all levels of University leadership.
2. Prioritizes project tasks and effectively organizes project team for task completion. 
3. Tracks project progress and reports out to unit leadership

Minimum Education/Experience

Education:

High School Diploma or equivalent

                AND

Experience:

Two (2) years of experience related to the above described duties

Substitution Statement: Related experience may be substituted for education, on a basis set forth and approved by the Department of Human Resources

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Salary/Wage Information

To learn more about our pay structure and view our salary ranges, click here to visit the Compensation page of our Human Resources website. This link is provided for general pay information. Hourly rate or salary may vary depending on qualifications, experience, and departmental budget. Note: Unclassified positions (faculty, executives, researchers and coaches) do not have established salary ranges.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.