Administrative Assistant

Note for Current UM Employees

Current employees must apply internally via connectU > connectu.olemiss.edu

The University of Mississippi

"The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.”

Department Summary

The University of Mississippi School of Pharmacy has evolved into one of the country's most productive and highest-ranked pharmacy schools. It has produced both practicing pharmacists and renowned researchers. It consistently ranks among the country's top programs for research and instruction. But perhaps its most impressive achievement is the long line of scholars and pharmacists who have advanced patient care, the profession of pharmacy, and their disciplines.

Role Specifications

Below you will find classification and compensation information.  For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page

Family - Administration

Sub-Family - Administrative Operations 

Career Track / Level - O1

Grade - 2

Role Summary

Provides routine administrative support to a department or group of professionals in support of unit goals.

Examples of Work Performed

• Provides administrative support to faculty and staff. 
• Coordinates the daily office operations of the academic department.
• Monitors compliance with departmental policies and procedures.  
• Maintains departmental budgets and monitors expenditures.
• Processes various forms for purchasing, travel authorizations, student assistantships, employment, etc.
• Coordinates logistics, such as travel, housing, meals, and hospitality arrangements for special events.
• Schedules and coordinates meetings and activities.
• Enters data in databases, compiles data and prepares summaries.
• Assigns tasks, determines priority, and monitors progress of assignments throughout completion.
• Maintains accurate and current records of departmental inventory, faculty files, student files, annual reports and other related data.
• Updates departmental website and/or social media, as needed.
• Monitors tasks, determines priority and progress of assignments until completion.
• May provide supervision and guidance to assigned support staff.
• Performs similar or related duties as assigned or required.

Essential Functions

These essential functions include, but are not limited to, the following.  Additional essential functions may be identified and included by the hiring department.

1. Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations. 
2. Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures. 
3. Tracks, stocks, orders, and inventories office supplies under direct supervision to ensure adequate materials are available for workplace operation. 
4. Serves as an occasional point of contact for individuals and groups providing basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities.

Minimum Education/Experience

Education: High Schools Degree or GED

Experience: No experienced required

Preferred Qualifications

Two years of administrative support related experienced preferred.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Minimum Physical Requirements

Physical Requirements:  These physical requirements are not exhaustive, and additional job related physical requirements may be added to these by individual agencies on an as needed basis. 

Corrective devices may be used to meet physical requirements.

Physical Exertion:  The incumbent may be required to lift up to approximately 10 pounds.

Vision:  Requirements of this job include close vision. Speaking/Hearing: Ability to give and receive information through speaking and listening.

Motor Coordination:  While performing the duties of this job, the incumbent is frequently required to talk and hear; and use hands to finger, handle, or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand; walk; and reach with hands and arms

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.