Architectural Project Coordinator

Note for Current UM Employees

Current employees must apply internally via ConnectU > connectu.olemiss.edu

The University of Mississippi

"The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.”

Department Summary

WHAT WE DO...
Our MISSION is to provide support in coordinating planning, design and construction of facilities that enrich the goals of the University of Mississippi in the areas of teaching, research and service.
Our GOALS are to provide planning and resources to those involved in the growth and care of the campus and its built environment in order to promote efficiency in the delivery of the educational process; to work with architects and designers to ensure that each project exceeds the needs of the occupants; and to oversee the construction process so that designs are fully translated into reality.
Our VISION is to strive to advance the University’s mission by providing excellent professional leadership in enhancing the University’s built environment and promoting efficiency in the delivery of our educational experience.

We work with design professionals (architects, engineers, planners, etc.) to oversee, coordinate, and ensure that designs exceed the needs of the university community while remaining within predetermined budgets and constraints.  Then, during construction, members of the department review and coordinate the progress of the work on the building site to ensure that the designs are accurately translated into reality. The wellbeing and stewardship of the campus is at the forefront of each project undertaken through the department. 

Role Specifications

Below you will find classification and compensation information.  For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page

Family -  Facilities Operations

Sub-Family - Construction and Campus Planning

Career Track / Level - P3

Grade - 10

Role Summary

Supports the execution of onsite and leased properties, assists with the preparation of facilities plans and construction bid documents; assists in the coordination of project implementation within the project team.

As a Project Coordinator, YOU…

• Coordinated construction and design projects for the Department of Facilities Planning.

• are the University's liaison between the Campus Users and the Design Team.

• Coordinate project requirements and needs with all other University Departments and Groups.

• are responsible for project coordination and administration and ensuring that the quality of work is consistent with the design and construction documents and University and professional standards.

• are responsible for overseeing projects from inception through completion.

• observe processes and collect data to ensure compliance with standards set forth by the University and the Department of Facilities Planning.

• review construction work in the field to ensure that established quality control standards are met.

• develop, maintain, and oversee project budgets.

• develop, maintain, and oversee project schedules, milestones, and deadlines, while tracking workflow and coordinating with the project team to stay on task and schedule.

• review and evaluate the merit of change orders for all projects and discuss with the Director of Facilities Planning.

• Evaluate applications for Payment to determine whether they accurately reflect work performed.

• perform similar or related duties as assigned or required.

Examples of Work Performed

• Coordinates design and construction projects.

• Utilizes appropriate software to prepare technical reports.

• Serves as project coordinator; observer processes and collects data to ensure compliance with standards as set forth by the University of Mississippi.

• Reviews construction work in the field to ensure that established quality control standards are met.

• Tracks workflow and coordinates with the project team regarding scheduled deadlines.

• Reviews and evaluates the merit of change orders for all projects and discuses with the Director of Facilities Planning.

• Evaluates Applications for payment to determine wither they are accurately reflect work preformed.

• Performs similar or related duties as assigned or required.

Essential Functions

These essential functions include, but are not limited to, the following.  Additional essential functions may be identified and included by the hiring department.

1. Assists in the coordination of project planning, designing, and procurement processes; assists and/or oversees in the preparation of project plans; construction bid documents, and specifications.
2. Serves as a project/planning liaison between client groups, architects, and various institutional service units.
3. Assists in the preparation of contract drafts, requests for proposal, project approvals, and other related documents for review.

Minimum Education/Experience

Education: Bachelor's Degree

Experience:  (6) Six Years Experience

Substitution Statement: Related experience may be substituted for education, on a basis set forth and approved by the Department of Human Resources. 

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Minimum Physical Requirements

Physical Requirements:  These physical requirements are not exhaustive, and additional job-related physical requirements may be added to these by individual agencies on an as needed basis. 

Corrective devices may be used to meet physical requirements.

Physical Exertion:  The incumbent may be required to lift up to approximately 10 pounds.

Vision:  Requirements of this job include close vision. Speaking/Hearing: Ability to give and receive information through speaking and listening.

Motor Coordination:  While performing the duties of this job, the incumbent is frequently required to talk and hear; and use hands to finger, handle, or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand; walk; and reach with hands and arms

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.