Assistant Director of Event Management Operations

Note for Current UM Employees

Current employees must apply internally via ConnectU > connectu.olemiss.edu

The University of Mississippi

"The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.”

Department Summary

The Department of Intercollegiate Athletics at the University of Mississippi strives to advance a championship culture that develops, educates and empowers our student-athletes as tomorrow's leaders while providing a premier experience for the Ole Miss family.

Role Specifications

Below you will find classification and compensation information.  For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page

Family -  Facilities Operations

Sub-Family - Events Operations

Career Track / Level - P1

Grade - 6

Role Summary

Plans, schedules, documents, and supports service delivery for more complex or large scale events or reservations using established policies and procedures, in order to meet customer need and ensure event compliance with institutional policy and organizational policies and/or conference guidelines.

This position provides oversight and coordinates activities for at home athletic events for assigned University sports. The incumbent plans, organizes, and coordinates support groups within the Athletic Department, the University, and external groups.

1. Coordinates and oversees activities for at-home athletic events for assigned sports.
2. Assists in short-term and long-range planning.
3. Develops and manages annual budgets for event management and conducts cost and productivity analysis.
4. Develops and implements policies, organizational goals, objectives, and operating procedures.

Examples of Work Performed

• Assists in managing departmental budgets for event management activities and coordinates resources and services.
• Designs, establishes, and maintains an organizational structure and staffing to effectively accomplish the organization's goals and objectives
• Recruits, employs, trains, supervises, conducts performance evaluations of staff, and participates in employee problem resolution.
• Participates in long-range planning meetings with regard to upcoming events and provides direction for these activities.
• Prepares and maintains administrative documentation with respect to events in sports facilities, to include preparation of post-game reports.
• Establishes and implements short- and long-range organizational goals, objectives, policies, and operating procedures.
• Monitors and evaluates operational effectiveness required for improvement.
• Develops and manages annual budgets for event management and conducts cost and productivity analysis.
• Coordinates and makes recommendations in the bidding processes and contractual services for athletic facility upgrades and maintenance needs.
• Coordinates and prepares for special athletic events hosted by the athletic department, to include conferences championships, NCAA and SEC events, NIT events, and home events.
• Prepares and distributes event/tournament manuals to participants and relevant event management staff.
• Acts as the University's liaison with UM coaches, visiting coaches, officials, NCAA and SEC Conference office to asses and meet home event needs.
• Provides oversight necessary to monitor compliance with all NCAA, SEC Conference, and Athletic Department policies and regulations associated with hosting a home athletic event.
• Ensures effective adherence to the applicable national, state, university crowd control/safety/access codes and policies.
• Assists the designated Tournament Director for athletic events hosted by the University's Athletic Department.
• Performs similar or related duties as assigned or required.
• Ensures all assigned tasks are in compliance with department, University, Southeastern Conference, and NCAA rules and regulations.

Essential Functions

These essential functions include, but are not limited to, the following.  Additional essential functions may be identified and included by the hiring department.

1. Communicates with customers to determine event details and recommends service plans and pricing.
2. Schedules logistics and secures resources for all aspects of events including space, vendors, and staff.
3. Exercises decision making capabilities to resolve complex event issues.
4. Assists with planning and the creation of promotional materials and resources for events.
5. Serves as event liaison to internal and external constituents.
6. Prepares pre and post event reports for direct supervisor.

Minimum Education/Experience

Education: Bachelor's Degree

Experience: N/A

An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

Preferred Qualifications

Experience: Three (3) years of experience related to the above described duties.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Minimum Physical Requirements

Physical Requirements:  These physical requirements are not exhaustive, and additional job-related physical requirements may be added to these by individual agencies on an as needed basis. 

Corrective devices may be used to meet physical requirements.

Physical Exertion:  The incumbent may be required to lift up to approximately 10 pounds.

Vision:  Requirements of this job include close vision. Speaking/Hearing: Ability to give and receive information through speaking and listening.

Motor Coordination:  While performing the duties of this job, the incumbent is frequently required to talk and hear; and use hands to finger, handle, or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand; walk; and reach with hands and arms

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.