Assistant Director of Student Organization Management

Note for Current UM Employees

Current employees must apply internally via ConnectU > connectu.olemiss.edu

The University of Mississippi

"The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.”

Department Summary

The University of Mississippi is seeking a dynamic and talented Assistant Director of Student Organization Management for the Ole Miss Student Union to join our team.

The Gertrude C. Ford Ole Miss Student Union serves as the center of student life on the Ole Miss campus while supporting the education mission of the university by enhancing the collegiate experience with quality programs, facilities, and services. The Ole Miss Student Union (OMSU) department serves as the hub for all 400+ Registered Student Organizations (RSOs) on campus as well as the online student organization portal, The ForUM. Our OMSU staff advises several key student organizations and assists those organizations in coordinating over 200 events and activities throughout the academic year. Additionally, the department manages the general operations of the facility which includes space reservations, student employees, and event planning for the facility.

Role Specifications

Below you will find classification and compensation information.  For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page

Family -Student & Academic Services

Sub-Family -Student Programs

Career Track / Level - P2

Grade -5

Role Summary

This position develops, leads, and directs programs focused on expanding and supporting student engagement and leadership initiatives. The incumbent manages the Registered Student Organization (RSO) process, organizes and directs event registration, advises department-sponsored RSOs, assesses departmental activities and events, and manages and maintains departmental budget, and executes departmental goals and objectives.  

Essential Functions

These essential functions include, but are not limited to, the following.  Additional essential functions may be identified and included by the hiring department.

1. Oversees scheduling logistics, securing resources, and facilitating one or more student programs, activities and/or services, which may include special events, student organizations, student publications, and student governance structures.
2. Assists with the design and delivery of student-focused programming and associated resources and materials to promote new and ongoing programs and initiatives.
3. Answers questions and provides information and resources to individual students and groups based on established materials and standards.
4. Assists with advising and training student workers and volunteers as needed.

Examples of Work Performed

• Manages and directs Registered Student Organizations (RSO). 
• Directs and maintains the event registration process for RSOs. 
• Directs and maintains the Student Activities Fee funding allocation process for RSOs 
• Directs, interprets, and proposes changes to university policies that pertain to RSOs. 
• Serves as a liaison between RSOs and other campus departments. 
• Serves as an additional advisor to the Associated Student Body (ASB), providing direct support to the ASB Treasury and other units as designated by the Associate Director. 
• Maintains relationships with campus partners to provide opportunities for RSO partnerships with other RSOs and campus departments. 
• Manages the university’s extended orientation program 
• Develops and facilitates orientation programs for incoming students. 
• Provides guidance and supervision to support staff. 
• Advises the delegated RSO(s) overseen directly the Ole Miss Student Union department. 
• Recruits, selects, trains, and supervises student employees, graduate assistant(s), and faculty/staff advisors. 
• Provides guidance and supervision of the organization’s events to oversee the use of facilities, physical set-up, catering, general logistics, as well as, compliance with campus policies and procedures. 
• Manages and maintains the program-specific departmental budget(s). 
• Consults with peer institutions on best practices in programming, student development and training, fundraising, and risk management. 
• Assesses the activities and programs coordinated through the department. 
• Develops training opportunities and guidance for RSOs, student staff, graduate student(s), and campus partners. 
• Prepares and maintains fiscal documents and departmental financial reports. 
• Executes departmental short-term and long-term goals and objectives. 
• Prepares and analyzes assessment reports for internal and external use through the compilation of statistical information. 
• Provides evidence-based recommendations for departmental initiatives. 
• Assists the Associate Director in completing annual departmental policy review and objective outcomes. 
• Develops and directs assessment tools for departmental objectives as well as student leadership development learning outcomes. 
• Performs similar or related duties as assigned or required. 

Minimum Education/Experience

Education: Bachelor's Degree

Experience: (3) Three Years Experience

Preferred Qualifications

Master’s degree in student personnel, counseling, or related discipline and two years of related experience; strong computer, oral, and written communication skills; demonstrated leadership and management skills; demonstrated ability to work with diverse student populations; experience in staff supervision and program evaluation and assessment; knowledge of career inventories and resources; knowledge of career counseling and student development theories; and demonstrated experience in marketing programs and events, as well as teaching/presentation experience.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Minimum Physical Requirements

Physical Requirements:  These physical requirements are not exhaustive, and additional job-related physical requirements may be added to these by individual agencies on an as needed basis. 

Corrective devices may be used to meet physical requirements.

Physical Exertion:  The incumbent may be required to lift up to approximately 10 pounds.

Vision:  Requirements of this job include close vision. Speaking/Hearing: Ability to give and receive information through speaking and listening.

Motor Coordination:  While performing the duties of this job, the incumbent is frequently required to talk and hear; and use hands to finger, handle, or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand; walk; and reach with hands and arms

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.