Athletic Eligibility Certification Analyst

Note for Current UM Employees

Current employees must apply internally via ConnectU > connectu.olemiss.edu

The University of Mississippi

"The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.”

Department Summary

The mission of the Office of the Registrar is to preserve the integrity, accuracy, and privacy of all academic records; to interpret institutional and governmental policies to members of the academic and general community; and to efficiently distribute those records in full compliance with applicable policies, laws, and regulations.

The Office of the Registrar strives to be leaders in the campus community. We are dedicated to serving our constituents with integrity, accuracy, and accountability by developing a knowledgeable, resourceful, empowered, and valued team. 

Role Specifications

Below you will find classification and compensation information.  For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page

Family -Student & Academic Services

Sub-Family -Student Records

Career Track / Level - P1

Grade -4

Role Summary

1. Verifies the admission and initial eligibility of freshmen and transfer student-athletes through the NCAA Clearinghouse. 
2. Certifies the continuing eligibility of all enrolled student-athletes.
3. Maintains student-athlete database, academic eligibility documents, and reference material.
4. Develops a strong knowledge base of NCAA and SEC rules and regulations. 

Examples of Work Performed

• Verifies freshmen, transfer, and returning student-athletes are admitted or readmitted in accordance with the requirements published in the University’s Undergraduate Catalog and confirms that each student-athlete is eligible under NCAA and SEC rules to receive athletic related financial aid, to practice, and to compete in intercollegiate athletic events.
• Develops a comprehensive knowledge of NCAA and SEC rules and regulations, and other educational materials published by these organizations (i.e. NCAA web page, The NCAA News, etc.).
• Identifies and monitors the various student-athlete status groups within the University’s student information system. 
• Verifies the accuracy of information on squad lists and ensures that supporting documentation is on file (i.e. transcripts, scores, Clearinghouse certifications, etc.).
• Reviews the pending eligibility status of prospective freshmen student-athletes with the NCAA Initial Eligibility Clearinghouse. 
• Communicates with the Clearinghouse to resolve disputed documents or calculations.
• Coordinates with the Athletic Department’s Eligibility Records Specialists the publication of an admission and eligibility status report for all newly recruited student-athletes enrolling for the first time.
• Provides preliminary admission and eligibility projections to the Athletic Department’s Student Athlete Services on prospective student-athletes being recruited.
• Coordinates with representatives of each dean’s office and other academic departments to ensure student-athletes have satisfied the course, GPA, and percent of degree requirements for continued eligibility (i.e. “progress towards a degree” or “satisfactory progress”).
• Provides a comprehensive evaluation of each student-athlete’s readmission and eligibility status prior to the beginning of each summer session.
• Coordinates with the Director of Financial Aid the collection and issuing of documents required to verify the accuracy of non-athletic financial aid (i.e. exemption letters, etc.).
• Monitors academic and eligibility issues, which have the potential of developing into a rules violation, and advises the Registrar and the institution’s compliance director about matters, which may require investigative efforts to resolve. Ensures all assigned tasks are in compliance with University, SEC Conference, and NCAA rules.
• Performs similar or related duties as assigned or required.

Essential Functions

These essential functions include, but are not limited to, the following.  Additional essential functions may be identified and included by the hiring department.

1. Assists in the development and implementation of operating policies and procedures for enrollment, student records, and the student information system.
2. Assists in the development of enrollment and student records-focused strategic planning initiatives and objectives.
3. Serves as the liaison among institutional stakeholder groups providing registration information and representing the interests of the unit.

Minimum Education/Experience

Education: Bachelor's Degree

Substitution Statement: An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, national origin, ethnicity, citizenship, age, disability, military status, protected veteran status, genetic information, or any other legally protected status.

Minimum Physical Requirements

Physical Requirements:  These physical requirements are not exhaustive, and additional job-related physical requirements may be added to these by individual agencies on an as needed basis. 

Corrective devices may be used to meet physical requirements.

Physical Exertion:  The incumbent may be required to lift up to approximately 10 pounds.

Vision:  Requirements of this job include close vision. Speaking/Hearing: Ability to give and receive information through speaking and listening.

Motor Coordination:  While performing the duties of this job, the incumbent is frequently required to talk and hear; and use hands to finger, handle, or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand; walk; and reach with hands and arms

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.