Business Manager

Note for Current UM Employees

Current employees must apply internally via ConnectU > connectu.olemiss.edu

The University of Mississippi

"The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.”

Department Summary

The University of Mississippi Libraries consist of a team of faculty and staff that support patrons in learning, research and studying.  The library helps all faculty, staff and students in all phases of learning at the University.

Role Specifications

Below you will find classification and compensation information.  For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page

Family -Administration

Sub-Family -Administrative Operations

Career Track / Level - M2

Grade -9

Role Summary

Supervises the operations of a department within the organization. Supervises department staff, monitors budget, implements strategic priorities,  and prepares reports for management.

This position manages the business affairs of the University Libraries and provides financial and administrative support services for the business aspects of the facilities operations.  This includes, but is not limited to the financial management of grants, donations and restricted funds as they relate to UM Libraries.

Examples of Work Performed

•    Monitors and approves departmental expenditures; assists with planning and preparation of grants and contracts; and provides financial status reports to principle investigators. 
•    Responsible for the planning, coordinating, and development of the departmental budget. 
•    Uses Excel to prepare monthly financial analysis and reports for supervisor and other administrators. 
•    Initiates payments to outside community and university.
•    Maintains, reconciles, and balances department accounts.
•    Advises management in financial matters. 
•    Monitors funding sources. 
•    Performs statistical research; prepares financial reports and spreadsheets. 
•    Serves as liaison to outside professional or contracting agencies and other administrative units including procurement, accounting, human resources, and the UM Foundation. 
•    Oversees and maintains expenses related to library programs and events.
•    Serves as a resource person for department head; provides consultation and suggestions concerning personnel and business issues. Implements internal processes and makes recommendations for improvement.
•    Works with University personnel and UM Foundation to determine future endowment disbursements; monitors and tracks UM Foundation and University Endowment accounts. 
•    Reviews MOUs to ensure Foundation and Endowment purchases follow the terms and are in line with donor wishes.
•    Ensures compliance with university policies and procedures. 
•    Attends regular scheduled meetings; contributes to discussions, including short and long-term planning. 
•    Is a contributing member to Library committees.
•    Represents the department head to committees, administrators, and agencies regarding business and financial matters. 
•    Assists in the process of establishing new positions. 
•    Assists with strategic planning for the department. 
•    Performs advanced excel functions.
•    Performs similar or related duties as assigned or required

Essential Functions

These essential functions include, but are not limited to, the following.  Additional essential functions may be identified and included by the hiring department.

1. Supervise the day-to-day operations of the unit, ensuring that all staff are working effectively and efficiently to meet departmental goals and objectives.
2. Develop and implement operational policies, procedures, and guidelines to ensure compliance with university policies, regulations, and legal requirements.
3. Oversee the coordination of student worker and/or temporary employee assignments, including recruitment, hiring, training, and scheduling.
Coordinate with other departments and stakeholders to ensure smooth and efficient functioning of the unit, including managing relationships with vendors, service providers, and other external partners.
4. Monitor and analyze performance metrics to identify areas for improvement, and develop and implement plans to address any operational inefficiencies or bottlenecks.
5. Manage and monitor the unit's budget, including tracking expenses, preparing reports, and working with relevant stakeholders to ensure financial accountability and sustainability.

Minimum Education/Experience

Education: Bachelor's Degree

Experience:  (3) Three Years Experience including supervisory experience

For full consideration please include a resume and cover letter with your application.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, national origin, ethnicity, citizenship, age, disability, military status, protected veteran status, genetic information, or any other legally protected status.

Minimum Physical Requirements

Physical Requirements:  These physical requirements are not exhaustive, and additional job-related physical requirements may be added to these by individual agencies on an as needed basis. 

Corrective devices may be used to meet physical requirements.

Physical Exertion:  The incumbent may be required to lift up to approximately 10 pounds.

Vision:  Requirements of this job include close vision. Speaking/Hearing: Ability to give and receive information through speaking and listening.

Motor Coordination:  While performing the duties of this job, the incumbent is frequently required to talk and hear; and use hands to finger, handle, or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand; walk; and reach with hands and arms

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.