Chemistry Stockroom Coordinator


University, MS, US, 38677

Department:  Chemistry & Biochemistry (10000834)
Employee Designation:  Regular Full-time (Benefits Eligible)

Note for Current UM Employees

Current employees must apply internally via connectU >

Definition of Class

This position coordinates the activities of the department's chemical stockroom, facilitating the procurement, inventory management, and distribution of laboratory supplies and equipment. The incumbent ensures compliance with safety regulations, coordinating maintenance activities, and fosters effective communication among faculty, staff, students, and various university departments. This role plays a crucial part in supporting teaching and research laboratories within the department while promoting a safe and conducive environment.

Examples of Work Performed

•    Coordinates the procurement, receipt, and distribution of chemical supplies, laboratory materials, and scientific equipment for the department.
•    Ensures compliance with federal and state guidelines and regulations. 
•    Works closely with Environmental Health and Safety to ensure adherence to federal and state regulations governing chemical handling and laboratory safety.
•    Arranges proper disposal of chemical waste and hazardous materials in accordance with regulatory standards.
•    Manages the submission of purchase requisitions for purchases of lab equipment, chemicals, and supplies that are over $5,000, and/or sole sourced; tracks the progress of purchase orders.
•    Coordinates the delivery, installation, payment, and maintenance of large purchase orders and laboratory equipment orders.
•    Engages in vendor negotiation to explore cost-effective alternatives for lab supplies and equipment.
•    Receives incoming supplies, verify quantities against invoices, and maintain accurate inventory records.
•    Operates a pallet jack and moves gas cylinders and liquid nitrogen tanks, when needed.
•    Collaborates with faculty, staff, and students to address inquiries and facilitate orders, deliveries, and returns.
•    Works closely with supervisor to report expenditures of work orders and purchases for monthly account reconciliation. 
•    Develops and communicates safety protocols for chemistry laboratories, conducting periodic inspections to ensure compliance.
•    Coordinates maintenance and repair of laboratory equipment, ensuring operational efficiency.
•    Facilitates communication with faculty and lab managers regarding the preparation of chemicals and teaching materials and supplies for laboratories.
•    Works closely with supervisor to maintain inventory of laboratory equipment, technology and other property in the department while assisting in audits and notifies supervisor of any discrepancies. 
•    Coordinates infrastructure repairs and upgrades within the department, tracking project progress as necessary.
•    Tracks, coordinates & facilitates repairs, and renovations associated with large repair/upgrade projects.
•    Performs similar or related duties as assigned or required.

Essential Functions

These essential functions include, but are not limited to, the following.  Additional essential functions may be identified and included by the hiring Department.

1.    Provides technical, logistical and infrastructure support for the department by coordinating the procurement, ordering, receiving, and delivery of chemical supplies, laboratory materials, and scientific equipment. 
2.    Facilitates communication with vendors, faculty, staff, and students to address inquiries, resolve issues, address building maintenance concerns, and streamline processes ensuring seamless coordination of operations within the department. 
3.    Manage safety protocols, conduct inspections, and maintain precise inventory records to ensure compliance with regulations and safe laboratory practices. 
4.    Generate accurate reports, assist in providing documentation for monthly account reconciliation, and maintain necessary documentation for auditing purposes, ensuring transparency and accountability in all procurement and inventory management processes. 

Minimum Education/Experience

Bachelor’s Degree from an accredited college or university in Chemistry or a related field.


Substitution Statement: Related experience may be substituted for education, on a basis set forth and approved by the Department of Human Resources.


Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Salary/Wage Information

To learn more about our pay structure and view our salary ranges, click here to visit the Compensation page of our Human Resources website. This link is provided for general pay information. Hourly rate or salary may vary depending on qualifications, experience, and departmental budget

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Nearest Major Market: Oxford Mississippi