Clinical Records Coordinator

Note for Current UM Employees

Current employees must apply internally via ConnectU > connectu.olemiss.edu

The University of Mississippi

"The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.”

Department Summary

The Department of Communication Sciences and Disorders (CSD) at the University of Mississippi offers a dynamic and collaborative environment dedicated to academic excellence, clinical innovation, and student-centered learning. Our program is nationally accredited and highly regarded for preparing graduates who excel as compassionate, ethical, and skilled professionals in speech-language pathology.

Strengths and Culture
1. Supportive and Collaborative
2. Commitment to Excellence
3. Opportunities to Grow

Role Specifications

Below you will find classification and compensation information.  For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page

Family -  Administration 

Sub-Family - Administration Operations

Career Track / Level - O2

Grade - 3

Role Summary

Provides complex administrative support to a department or group of professionals in support of unit goals.

Examples of Work Performed

• Maintaining student academic records
• Managing affiliation agreements with partner organizations
• Coordinating billing for patient services
• Assisting in the development and implementation of Speech and Hearing Center (SHC) policies and procedures
• Monitoring patient billing for accuracy
• Ensuring patient accounts are managed in accordance with University of Mississippi (UM) and SHC policies
• Serving as the CSD HIPAA Security Officer
• Maintaining records of certification and licensure for clinical educators, faculty, and preceptors
• Preparing and filing sales tax returns with the Mississippi Tax Commission
• Providing administrative support to the SHC Director for daily clinic operations
• Receiving payments on patient accounts and preparing deposits
• Performing other related duties as assigned

Key responsibilities of the role include:

1. Maintaining clinical, student, and program records
2. Administering Speech and Hearing Center (SHC) policies and procedures
3. Providing administrative support to the SHC and the CSD Program Director to ensure efficient operations
4. Coordinating the daily operations of the SHC

Essential Functions

These essential functions include, but are not limited to, the following.  Additional essential functions may be identified and included by the hiring department.

1. Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations.
2. Serves as a first point of contact for individuals and groups, greets arrivals, and provides basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities. 
3. Processes, enters, tracks, and reconciles financial transaction and human resources data.
4. Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums. 
5. Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision. 
6. Maintains organization and updates physical and electronic records related to work operations according to established policies and procedures.

Minimum Education/Experience

Education: High Schools Degree or GED

Experience: (3) Three years of related experience

An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

Application Documents: Cover Letter, Resume', and 3 references.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Minimum Physical Requirements

Physical Requirements:  These physical requirements are not exhaustive, and additional job-related physical requirements may be added to these by individual agencies on an as needed basis. 

Corrective devices may be used to meet physical requirements.

Physical Exertion:  The incumbent may be required to lift up to approximately 10 pounds.

Vision:  Requirements of this job include close vision. Speaking/Hearing: Ability to give and receive information through speaking and listening.

Motor Coordination:  While performing the duties of this job, the incumbent is frequently required to talk and hear; and use hands to finger, handle, or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand; walk; and reach with hands and arms

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.