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Contracts & Grants Specialist


University, MS, US, 38677

Department:  Institute of Child Nutrition (10001005)
Employee Designation:  Regular Full-time (Benefits Eligible)
Definition of Class

This position provides assistance and oversight in the preparation of grant applications and consultant letters of agreement, contracts and subcontracts for a department. The incumbent negotiates grant awards, letters of agreement, contracts, and subcontracts and frequently makes decisions by exercising discretion and independent judgment. Incumbent also assists with processes and procedures relating to grants awards, consultant letters of agreement, contracts and subcontracts.

Examples of Work Performed
  • Reviews pre-proposals to ensure guidelines are followed.
  • Negotiates pre-awards and awards with sponsors.
  • Drafts contractual arrangements and procurement proposals. Monitors contractual arrangements according to federal and state regulations.
  • Processes amendments, modifications, extensions, and terminations of contracts and subcontracts.
  • Examines contractual arrangements to ensure specifications are met.
  • Arbitrates claims or complaints occurring in performance of contract.
  • Assists with submission of required reports.
  • Provides seminars to faculty and staff.
  • Participates in the revision of contracting policies.
  • Implements new strategies and procedures as appropriate.
  • Monitors grant activities to ensure compliance with regulations, as well as compliance with University policies and procedures.
  • Performs similar or related duties as assigned or required.
Essential Functions

These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.

  1. Reviews proposals in anticipation of grant and contract funding.
  2. Formulates and negotiates complex, integrated, contractual arrangements.
  3. Conducts closeout procedures for contractual arrangements.
  4. Provides education on contract procedures to university faculty and staff.
Minimum Education/Experience

Bachelor’s Degree from an accredited four-year college or university.


One (1) year of experience related to the above described duties.


Substitution Statement:
Related experience may be substituted for education, on a basis set forth and approved by the Department of Human Resources.

Salary/Wage Information
To learn more about our pay structure and view our salary ranges, click here to visit the Compensation page of our Human Resources website. This link is provided for general pay information. Hourly rate or salary may vary depending on qualifications, experience, and departmental budget. Note: Unclassified positions (faculty, executives, researchers and coaches) do not have established salary ranges.
EEO Statement
The University of Mississippi complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment on the basis of race, color, gender, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability, veteran status or genetic information.
Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Nearest Major Market: Oxford Mississippi