Coordinator for Summer and Special Housing

Note for Current UM Employees

Current employees must apply internally via ConnectU > connectu.olemiss.edu

The University of Mississippi

"The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.”

Department Summary

The Department of Student Housing at the University of Mississippi strives to transform students’ lives through the campus living experience. This starts by providing Housing team members with an exceptional workplace focused on encouraging staff engagement, personal growth, and professional development. Student Housing is an essential part of the student experience, and we strive to build and maintain collaborative partnerships across the Ole Miss campus to provide students with a strong foundation for success through creating connection, belonging, and Ole Miss pride.

Role Specifications

Below you will find classification and compensation information.  For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page

Family -  Administration 

Sub-Family - Program Coordination

Career Track / Level - P1

Grade - 5

Role Summary

Coordinates day-to-day fiscal, administrative, and operational activities of a defined, program or set of funded activities. Programs are usually focused to a single purpose, may be scientific, research, educational, or service oriented, and may exist as a subset of an integrated funded program activity. Duties typically include assisting with grant planning and administration, fiscal, budgetary, and/or other associated transactions, program implementation and administration, internal and external operational/administrative liaison, program marketing, and reporting.

The Coordinator for Summer and Special Housing will assist with managing administrative tasks associated with a robust summer conference program, summer housing for enrolled UM students, and special housing such as break housing, emergency housing, and short term housing. This role will maintain accurate records of students and guests utilizing conference, summer, and special housing and will support the recruitment of, on-site resources for, billing of, and evaluation of these residents. The Coordinator for Summer and Special Housing will also provide exemplary customer service to all students and guests in conference, summer, and special housing, assisting with check-ins and check-outs, answering questions, and addressing concerns.
 

Examples of Work Performed

• Updating data in StarRez housing management software system;
• Creating, updating, and collecting data in Google forms;
• Outreach to student and non-student housing residents, campus partners, and conference sponsors; communicating with internal and external campus partners regarding summer conference housing, summer housing, and special housing needs;
• Staffing check-in and check-out events; assisting in the supervision of undergraduate Summer Assistants;
• Walkthroughs to check for building readiness; attending summer staffing meetings and Operations team meetings;
• Working some evening and weekend hours, especially during summer conference and summer housing season (May through August).

Essential Functions

These essential functions include, but are not limited to, the following.  Additional essential functions may be identified and included by the hiring department.

1. Assists in managing daily operations of the projects, programs or office to which assigned.
2. Establishes and/or maintains a recordkeeping system for programs, projects or office to which assigned and enters data into records or into system databases as appropriate and as needed.
3. Plans and develops methods and procedures for implementing projects.
4. Establishes and maintains productive relationships with state, federal, and private agencies as appropriate and as directed.
5. May coordinate events or conferences, from planning and advertising, to contracting for services from vendors, to registration and event completion. 
6.Initiates contractual agreements between the University of Mississippi and outside agents for supervisors review and signature.

Minimum Education/Experience

Education: Bachelor's Degree

Experience:  N/A

An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.
 

Preferred Qualifications

Master’s degree in Higher Education, Leadership, Business, Hospitality Management, or related field preferred. At least 1 year experience working in university housing preferred. Experience with StarRez or other housing management software systems preferred.

Interested candidates should submit a resume and cover letter. 

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Minimum Physical Requirements

Physical Requirements:  These physical requirements are not exhaustive, and additional job-related physical requirements may be added to these by individual agencies on an as needed basis. 

Corrective devices may be used to meet physical requirements.

Physical Exertion:  The incumbent may be required to lift up to approximately 10 pounds.

Vision:  Requirements of this job include close vision. Speaking/Hearing: Ability to give and receive information through speaking and listening.

Motor Coordination:  While performing the duties of this job, the incumbent is frequently required to talk and hear; and use hands to finger, handle, or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand; walk; and reach with hands and arms

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.