Coordinator of Student Activities

Note for Current UM Employees

Current employees must apply internally via ConnectU > connectu.olemiss.edu

The University of Mississippi

"The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.”

Department Summary

The University of Mississippi is seeking a dynamic and talented Coordinator of Student Activities for the Ole Miss Student Union to join our team.

The Gertrude C. Ford Ole Miss Student Union serves as the center of student life on the Ole Miss campus while supporting the education mission of the university by enhancing the collegiate experience with quality programs, facilities, and services. The Ole Miss Student Union (OMSU) department serves as the hub for all 400+ Registered Student Organizations (RSOs) on campus as well as the online student organization portal, The ForUM. Our OMSU staff advises several key student organizations and assists those organizations in coordinating over 200 events and activities throughout the academic year. Additionally, the department manages the general operations of the facility which includes space reservations, student employees, and event planning for the facility.

Role Specifications

Below you will find classification and compensation information.  For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page

Family -Student & Academic Services

Sub-Family -Student Programs

Career Track / Level - P2

Grade -5

Role Summary

The Coordinator of Student Activities is responsible for the planning, execution, and oversight of a wide range of student engagement programs that foster a vibrant and inclusive campus community. This position leads major campus events such as Welcome Week, Homecoming, Union Unplugged, and Flagship Friday, while also supporting concerts, pageants, and late-night programming. The coordinator advises the Student Activities Association, recruits and mentors student leaders and support staff, and ensures the successful and safe implementation of all events through on-site supervision and adherence to campus policies.

Examples of Work Performed

• Plans, schedules, coordinates and supervises the operations of student activities on campus such as Welcome Week, Homecoming Week, Union Unplugged series, Flagship Friday late-night programming, concerts, pageants, etc.
• Advises and works with the Student Activities Association.
• Recruits, trains, develops, and mentors support staff and student organization members.
• Provides on-site supervision of events to oversee the use of facilities, physical set-up, catering, security, as well as compliance with campus policies and procedures.
• Establishes and maintains relationships with suppliers and vendors. Negotiates prices, menus, space, etc. with suppliers and vendors.
• Develops, manages and oversees assigned event budget.
• Manages the publication of print and on-line newsletters, brochures, social media, advertisements, handbooks, and other informational materials.
• Assists in establishing and implementing short and long-term goals, objectives, policies, and procedures supporting both program and department success.
• Develops and administers assessment tools for departmental events and activities and student leadership development learning outcomes.
• Establishes assessment practices, analyzes data, and implements findings.
• Ensures staff and students are compliant with policies and procedures and guidelines are met.
• Prepares and delivers presentations on program(s) offered by the department.
• Performs similar or related duties as assigned or required.

Essential Functions

These essential functions include, but are not limited to, the following.  Additional essential functions may be identified and included by the hiring department.

1. Oversees scheduling logistics, securing resources, and facilitating one or more student programs, activities and/or services, which may include special events, student organizations, student publications, and student governance structures.
2. Assists with the design and delivery of student-focused programming and associated resources and materials to promote new and ongoing programs and initiatives.
3. Answers questions and provides information and resources to individual students and groups based on established materials and standards.
4. Assists with advising and training student workers and volunteers as needed.

Minimum Education/Experience

Education: Bachelor's Degree

Experience: (3) Three Years Experience

Substitution Statement: An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

Preferred Qualifications

Master’s degree and 1 year of experience

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Minimum Physical Requirements

Physical Requirements:  These physical requirements are not exhaustive, and additional job-related physical requirements may be added to these by individual agencies on an as needed basis. 

Corrective devices may be used to meet physical requirements.

Physical Exertion:  The incumbent may be required to lift up to approximately 10 pounds.

Vision:  Requirements of this job include close vision. Speaking/Hearing: Ability to give and receive information through speaking and listening.

Motor Coordination:  While performing the duties of this job, the incumbent is frequently required to talk and hear; and use hands to finger, handle, or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand; walk; and reach with hands and arms

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.