Graduate Activities Assistant

Note for Current UM Employees

Current employees must apply internally via connectU > connectu.olemiss.edu

Definition of Class

This position plans, coordinates, and monitors the daily activities associated with admissions, recruitment, records, and/or student services aspects of a graduate school or program. Work is conducted in accordance with accepted and clearly established procedures. The incumbent may supervise other support staff.

Examples of Work Performed

• Serves as a liaison with on-campus and/or off-campus graduate education programs and student organizations. Assists in the set up of peer mentoring programs or assistantships.
• Scans  application documents as part of the electronic routing of application files and makes sure that the admissions standards and practices have been followed.
• Receives and processes applications for graduate degrees; notifies departments and/or students about graduation application requirements; advises students regarding degree completion requirements. Receives and verifies transfer credit work.
• Coordinates with the Registrar’s office to generate graduation list; oversees arrangements for the graduation ceremony.
• Participates in the recruiting efforts for targeted graduate school prospects, which may include the underrepresented minority students or McNair Scholars.
• Compiles student data and prepares reports/surveys for local, regional, and national agencies requiring graduate student information. Maintains database and files used for graduate program assessments.
• Coordinates the on-line application data and updates web pages. Responsible for maintaining and posting of accurate information about active degree programs, the admissions deadlines for specific programs, and faculty contact information regarding individual programs.
• Assists with the production and dissemination of newsletters, brochures, and other informational/recruiting materials.  
• Maintains and periodically archives or purges student records. Maintains databases and filing systems of graduate school alumni.
• Organizes the orientation program for incoming students. Assists and counsel’s students regarding admissions, registration processes and graduate school policies. Assists and counsel’s students with non-academic problems, such as housing needs and financial issues.
• Organizes on-campus recruiting activities, such as recruiting fairs and campus visitations and disseminates information needed for enrollment. Organizes and participates in graduate recruiting trips to regional institutions and recruiting fairs. Coordinates the publishing of various forms of literature for recruitment purposes.
• May organize and coordinate aspects related to admission decisions for assigned department, including receiving and reviewing applications, organizing admission decision meetings with faculty, etc.
• Organizes and coordinates various special projects and programs as assigned.
• Supports the overall operation of a graduate school; may supervise or direct activities of other support staff; performs administrative duties in conjunction with assigned activity.
• Assists in coordinating retention efforts and programs.
• Performs similar or related duties as assigned or required.

Essential Functions

These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.

1. Plans, coordinates, and monitors the daily activities associated with admissions, recruitment, records, and/or student services.  
2. Provides assistance and information to students, applicants, and University personnel regarding the graduate school /program processes, policies, and requirements.
3. Assists in making decisions in accordance with graduate school /program policy and prepares responses to inquiries on policies and procedures as it relates to assigned activity.

Minimum Education/Experience

Education:
Graduation from a standard four-year high school or equivalent (GED).

 

AND

Experience:
Three (3) years of experience related to the above described duties.

 

Licensure:
Incumbent may be required to have a valid driver’s license.

 

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Salary/Wage Information

To learn more about our pay structure and view our salary ranges, click here to visit the Compensation page of our Human Resources website. This link is provided for general pay information. Hourly rate or salary may vary depending on qualifications, experience, and departmental budget. Note: Unclassified positions (faculty, executives, researchers and coaches) do not have established salary ranges.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.