Library Assistant II

Note for Current UM Employees

Current employees must apply internally via connectU > connectu.olemiss.edu

Definition of Class

This position is responsible for performing a range of complex library services related to the acquisition, cataloging,circulation, stacks maintenance, and interlibrary loan of library materials.  It performs a broad range of functions in support of general information and user assistance services.  Reports to a librarian or senior staff manager.

 

The person in this position will be responsible for most aspects of the acquisition of new and continuing materials for the law library.  They will use the acquisitions module of our library system, SAP, and Excel spreadsheets to enter and track acquisitions activity.  They will serve as the library's liaison with vendors and Procurement Services.

Examples of Work Performed

• Assists and instructs patrons in the use of library materials, equipment, and facilities. Is highly proficient in using a variety of print and online tools to answer information requests, including the online catalog, library databases, and the Internet. Interprets complex citations. May conduct tours.
• Interprets library policies and governmental regulations concerning collections and circulation to the public.
• Requests materials from other libraries around the world, providing rapid, efficient delivery of information in support of research and teaching.
• Creates and edits bibliographic records in the local database under the guidance of a librarian or library manager. Checks copy cataloging done by lower level staff. Provides additional cataloging access points and upgrades OCLC records from minimal to full. Coordinates library catalog clean-up project.
• Performs complex copy cataloging, K-level original cataloging, subject and call number analysis using appropriate electronic and print tools to support such functions as acquisitions/serials and cataloging.
• Analyzes complex bibliographic changes for serials troubleshooting.
• Processes archival collections, creating inventories and guides. Assists in the preparation of exhibits.
• Supervises a library function, such as acquisitions, binding, circulation, approval plan, preservation, serials, check in and claiming, etc., under the guidance of a librarian or senior staff manager.
• Hires, trains, schedules, supervises, and evaluates student workers, including providing disciplinary action when needed. Assists in training lower level staff. Performs some departmental payroll functions.  
• Supervises stack maintenance operations such as shelving, shifting, and identifying items for repair/preservation. Maintains inventories of furniture, equipment, and supplies.
• Prepares statistical reports documenting library use, items processed, accomplishments, goals, and personnel changes.
• Has fiscal responsibility for accounting functions.  Monitors budget(s).
• Serves as library liaison with designated external agencies and businesses such as other libraries, governmental agencies, and library vendors.
• Works with staff in other departments to assist in developing/revising operational procedures and policies.
• May be assigned responsibility for operation of a library unit in the absence of a library manager.
• Performs related or similar duties as required or assigned.

Essential Functions

These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.

1. Effectively perform complex bibliographic searches using print tools and a variety of online systems such as library databases, OCLC, the integrated library system (III), etc.
2. Prepares statistical and fiscal reports and maintain records.
3. Provide customer service and work effectively in a team environment.  Must be proficient in oral, electronic, and written communication.  Interact with a diverse group of people.
4. Use strong analytical and problem-solving skills effectively to perform assigned duties.

Minimum Education/Experience

Education:
High School Diploma or equivalent (GED).    

 

AND

Experience:
Two (2) years experience related to the above described duties.

Salary/Wage Information

To learn more about our pay structure and view our salary ranges, click here to visit the Compensation page of our Human Resources website. This link is provided for general pay information. Hourly rate or salary may vary depending on qualifications, experience, and departmental budget. Note: Unclassified positions (faculty, executives, researchers and coaches) do not have established salary ranges.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.