Operations Assistant, Temporary

Note for Current UM Employees

Current employees must apply internally via connectU > connectu.olemiss.edu

Definition of Class

This positon provides clerical and administrative assistance in support of the department. The incumbent assists faculty and/or staff with clerical and administrative functions, filing and maintenance of records, data entry, compiling information for reports or presentations, as well as assisting with the coordination of meetings, events or programs. Work is reviewed by a higher level administrator.

Examples of Work Performed

• Provides clerical and administrative assistance to faculty and/or staff.
• Inputs financial data within spreadsheets and/or bookkeeping software and compiles reports to to assist with management of fiscal data.
• Processes travel authorizations for students and faculty, estimates the cost of travel, prepares and submits travel reimbursements, and stays abreast of policies related to travel.
• Assists in coordination of logistics for events and programs hosted by the department.
• Operates and maintains office equipment, such as scanners, facsimile and copiers.
• Submits facility work orders.
• Prepares outgoing mail and sorts mail.
• Files and maintains records.
• Answers the telephone and refers calls to appropriate staff, greets guests, and provides direction, as needed.
• Performs similar or related duties as assigned or required.
• Proficient in Microsoft Office applications.
• Maintaining a multi-staff scheduling system in an electronic records system.
• Ability to learn and become proficient in new software applications quickly, composing emails and reports, and being able to provide excellent customer service to clients of the UCC.

Essential Functions

These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.

1. Provides clerical and administrative assistance in support of the department.
2. Assists in coordination of logistics for events and programs hosted by the department.

Minimum Education/Experience

Education:
Graduation from a standard four-year high school or equivalent (GED).

 

AND

Experience:
Two (2) years of experience related to the above described duties.

 

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Salary/Wage Information

To learn more about our pay structure and view our salary ranges, click here to visit the Compensation page of our Human Resources website. This link is provided for general pay information. Hourly rate or salary may vary depending on qualifications, experience, and departmental budget. Note: Unclassified positions (faculty, executives, researchers and coaches) do not have established salary ranges.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.