Operations Coordinator, Temporary

Note for Current UM Employees

Current employees must apply internally via ConnectU > connectu.olemiss.edu

The University of Mississippi

"The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.”

Department Summary

The mission of the Office Of the Registrar is to preserve the integrity, accuracy, and privacy of all academic records; to interpret institutional and governmental policies to members of the academic and general community; and to efficiently distribute those records in full compliance with applicable policies, laws, and regulations. 

The Office of the Registrar strives to be leaders in the campus community. We are dedicated to serving our constituents with integrity, accuracy. and accountability by developing a knowledgeable, resourceful, empowered, and valued team.

Role Specifications

Below you will find classification and compensation information.  For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page

Family -Administration

Sub-Family -Administrative Operations

Career Track / Level - P1

Grade -5

Role Summary

Performs and oversees various administrative functions within a department including but not limited to;  Office facilities and equipment management.  Administer or support accounting processes.  Support HR activities, database / system administration task. 

Administers day-to-day fiscal, administrative, and operational activities of the Registrar's Office. Administers fiscal, budgetary, and/or other associated transactions, strategic implementation and administration, internal and external operational/administrative liaising, and reporting. Assists with athletic eligibility certification and compliance evaluation. 

For full consideration please include a resume and cover letter with your application.

Examples of Work Performed

• Administer and oversee day-to-day fiscal activities, including financial transactions, budget tracking, and expense management for the department(s)
• Assist with administrative tasks such as coordinating meetings* managing correspondence, and maintaining records and documentation.
• Develop and monitor departmental budgets, ensuring adherence to financial policies and procedures.
• Support strategic implementation efforts by collaborating with departmental stakeholders to align operational activities with organizational goals and priorities.
• Serve as a liaison between the department(s) and internal stakeholders, other departments, and extremal partners or vendors
• Conduct research and analysis to provide recommendations on operational and administrative improvement opportunities.
• Prepare regular reports and presentations on departmental performance, financial statute and operational metrics for management and other stakeholders
• Assist in the development and implementation of administrative policies, procedures, and guidelines to ensure compliance and best practices.
• Coordinate  and support departmental projects and initiatives, including tracking progress, facilitating communication, and ensuring timely completion.
• Assists with athletic eligibility certification and compliance evaluation and analysis.
• Assists with departmental communication including website, campus wide communications, managing the department communications calendar, etc.
• Assists with meeting and event preparation including scheduling, correspondence, agenda preparation, etc.

Essential Functions

These essential functions include, but are not limited to, the following.  Additional essential functions may be identified and included by the hiring department.

1.  Plans and coordinates office-wide facilities maintenance, space planning, moves, equipment installations, and other events or projects with internal and external stakeholders. 
2.  Monitors inventory and places orders for office equipment, supplies, or provisions. 
3.  Manages or administers accounting processes including budgeting, invoice processing, employee expense reports, reimbursements, petty cash, and time tracking. 
4.  May support HR activities or initiatives with employee onboarding and interview coordination, and training. 
5.  Performs company database or system administration tasks, including data input, reporting, user support, and upgrades. 
6.  Resolves day-to-day problems and coordinates with stakeholders to obtain solutions

Minimum Education/Experience

Education: Bachelor's Degree

Experience: No Experience Required

Preferred Qualifications

• 2 years related experience
• Experience with project management or coordination
• Experience with confidential records management

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Minimum Physical Requirements

Physical Requirements:  These physical requirements are not exhaustive, and additional job-related physical requirements may be added to these by individual agencies on an as needed basis. 

Corrective devices may be used to meet physical requirements.

Physical Exertion:  The incumbent may be required to lift up to approximately 10 pounds.

Vision:  Requirements of this job include close vision. Speaking/Hearing: Ability to give and receive information through speaking and listening.

Motor Coordination:  While performing the duties of this job, the incumbent is frequently required to talk and hear; and use hands to finger, handle, or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand; walk; and reach with hands and arms

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.