Operations Coordinator II (Temporary)

Note for Current UM Employees

Current employees must apply internally via ConnectU > connectu.olemiss.edu

The University of Mississippi

"The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.”

Department Summary

The Grisham-McLean Institute for Public Service and Community Engagement empowers campus and community partners to fight poverty through education, innovation, and entrepreneurship. Our dynamic team advances signature initiatives that improve quality of life in Mississippi. These programs take a cohesive and coordinated approach to place-based partnerships, innovation and entrepreneurship, and community capacity building.

Role Specifications

Below you will find classification and compensation information.  For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page

Family -  Finance

Sub-Family - Financial Support

Career Track / Level - O2

Grade - 4

Role Summary

Maintains financial records, monitors procurement transactions, provides administrative processing support, and provides customer service for staff and customers in an assigned program area to support program financial management.

This position coordinates the daily operations and fiscal affairs of the department. The incumbent monitors the departmental budget; coordinates conferences, seminars, or other special events; and identifies issues in operational processes and ensures they are resolved. 

Examples of Work Performed

• Provides operational, administrative, and fiscal support for the department.
• Collects data and prepares various reports for internal and external use.
• Monitors accounts and assists in departmental budget planning, preparation, and compliance.
• Serves as a liaison to Procurement, Accounting, and Human Resources.
• Provides guidance and supervision to assigned student workers.
• Coordinates and processes various administrative forms for purchasing, travel, SAP, facilities, and employment.
• Implements internal processes and assists with making recommendations for continuous improvement.
• Oversees departmental filing system and provides necessary documentation for both internal and external use.
• Schedules and coordinates calendars for meetings, events, and other departmental activities.
• Updates and maintains the departmental website.
• Resolves discrepancies with accounting records.
• Coordinates the department’s fleet of vehicles and prepares reports as required.
• Schedules classroom use and provides logistical support for conferences, special events, and other related activities.
• Arranges and assists with the onboarding of new employees.
• Performs similar or related duties as assigned or required. 

Essential Functions

These essential functions include, but are not limited to, the following.  Additional essential functions may be identified and included by the hiring department.

1. Monitors, organizes, and updates procurement transactions, accounts payable/receivable transactions, fiscal records and reports and affiliated materials, processes reimbursements and assigns funding codes in accordance with established rules, regulations and policies.
2. Tracks vendor reports, records and fund ledgers using existing tracking systems to ensure compliance with established rules and regulations.
3. Drafts communications and reports, maintains organization of varied records and secures resources for financial activities to provide administrative support within a specified work unit.
4. Answers fiscal questions and provides information based on set materials and standards to various audiences.

Minimum Education/Experience

Education: High School or Equivalent 

Experience: (4) Four Years Experience 

Substitution Statement: An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, national origin, ethnicity, citizenship, age, disability, military status, protected veteran status, genetic information, or any other legally protected status.

Minimum Physical Requirements

Physical Requirements:  These physical requirements are not exhaustive, and additional job-related physical requirements may be added to these by individual agencies on an as needed basis. 

Corrective devices may be used to meet physical requirements.

Physical Exertion:  The incumbent may be required to lift up to approximately 10 pounds.

Vision:  Requirements of this job include close vision. Speaking/Hearing: Ability to give and receive information through speaking and listening.

Motor Coordination:  While performing the duties of this job, the incumbent is frequently required to talk and hear; and use hands to finger, handle, or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand; walk; and reach with hands and arms

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.