Operations Coordinator II- Biomedical Engineering

Note for Current UM Employees

Current employees must apply internally via ConnectU > connectu.olemiss.edu

The University of Mississippi

"The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.”

Department Summary

The Department of Biomedical Engineering at the University of Mississippi is dedicated to advancing human health through interdisciplinary education, research, and innovation at the intersection of engineering and medicine. Established to meet the growing demand for engineers trained in life sciences and healthcare applications, the department offers a dynamic and student-focused environment that blends rigorous engineering principles with cutting-edge biomedical science.

The Operations Coordinator II will play a key role in supporting the department’s day-to-day functions, including event coordination, academic support, purchasing, budgeting, and communication. This position is essential in helping us maintain an efficient, student-focused, and forward-thinking environment as we continue to grow our academic programs and research initiatives. Come be apart of a great team environment that values your input and contributions!

Role Specifications

Below you will find classification and compensation information.  For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page

Family -Administration

Sub-Family -Administrative Operations

Career Track / Level - P1

Grade -5

Role Summary

Performs and oversees various administrative functions within a department including but not limited to;  Office facilities and equipment management.  Administer or support accounting processes.  Support HR activities, database / system administration task. 

The Operations Coordinator II for the Department of Biomedical Engineering serves as a vital member of the department’s administrative team, responsible for ensuring the smooth and efficient operation of daily activities. This role supports faculty, staff, and students by coordinating academic, financial, and operational functions within the department. Key responsibilities include managing departmental purchasing processes, coordinating events and meetings, supporting student services (BME Mentorship Program) and academic scheduling, and serving as a liaison with other university offices. The Operations Coordinator II also plays a critical role in maintaining clear communication and tracking deadlines. This position requires strong organizational and communication skills, attention to detail, and the ability to manage multiple priorities in a dynamic academic environment. The ideal candidate will be proactive, resourceful, and collaborative, with a commitment to supporting the department’s mission in education, research, and service.

Examples of Work Performed

•Coordinates and processes departmental purchases, reimbursements, and travel authorizations in compliance with university policies.
•Prepares financial reports as needed.
•Schedules and organizes departmental meetings, events, seminars, and faculty candidate visits, including logistics, catering, and communications.
•Assists with undergraduate academic support tasks, such as BME Mentorship program, course scheduling, textbook orders, and classroom assignments.
•Serves as a point of contact for faculty, students, visitors, and campus partners for departmental operations and general inquiries.
•Maintains departmental records, files, and databases, including faculty CVs, inventories, and assessment documentation.
•Supports the preparation and submission of internal and external reports, proposals, and documentation for accreditation or evaluation.
•Coordinates on-boarding processes for new faculty, staff, and student workers.
•Maintains and updates departmental website and assists with social media or newsletter communications.
•Assists with facilities management needs, including office assignments, equipment requests, and maintenance coordination.
•Prepares meeting agendas, takes minutes, and follows up on action items for departmental committees or advisory boards.

Essential Functions

These essential functions include, but are not limited to, the following.  Additional essential functions may be identified and included by the hiring department.

1.  Plans and coordinates office-wide facilities maintenance, space planning, moves, equipment installations, and other events or projects with internal and external stakeholders. 
2.  Monitors inventory and places orders for office equipment, supplies, or provisions. 
3.  Manages or administers accounting processes including budgeting, invoice processing, employee expense reports, reimbursements, petty cash, and time tracking. 
4.  May support HR activities or initiatives with employee onboarding and interview coordination, and training. 
5.  Performs company database or system administration tasks, including data input, reporting, user support, and upgrades. 
6.  Resolves day-to-day problems and coordinates with stakeholders to obtain solutions

Minimum Education/Experience

Education: Bachelor's Degree

Experience: No Experience Required

An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Minimum Physical Requirements

Physical Requirements:  These physical requirements are not exhaustive, and additional job-related physical requirements may be added to these by individual agencies on an as needed basis. 

Corrective devices may be used to meet physical requirements.

Physical Exertion:  The incumbent may be required to lift up to approximately 10 pounds.

Vision:  Requirements of this job include close vision. Speaking/Hearing: Ability to give and receive information through speaking and listening.

Motor Coordination:  While performing the duties of this job, the incumbent is frequently required to talk and hear; and use hands to finger, handle, or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand; walk; and reach with hands and arms

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.