Operations Coordinator II

Note for Current UM Employees

Current employees must apply internally via ConnectU > connectu.olemiss.edu

The University of Mississippi

"The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.”

Department Summary

The Patterson School of Accountancy at the University of Mississippi (Ole Miss) is a nationally recognized leader in accounting education and research. Consistently ranked among the top accounting programs in the country, the School is dedicated to preparing students for successful careers in public accounting, corporate finance, consulting, and beyond. Our distinguished faculty are committed to excellence in teaching, research, and service, fostering a dynamic learning environment that blends theoretical foundations with real-world applications.

Located in Oxford, Mississippi, the Patterson School of Accountancy benefits from strong industry partnerships, an engaged alumni network, and a tradition of academic and professional excellence. The School offers undergraduate, master’s, and doctoral programs, with an emphasis on innovation, ethical leadership, and professional development. 

As a part of Ole Miss, a flagship public research university, the Patterson School provides faculty, staff and students with exceptional resources, collaborative opportunities, and a vibrant academic community. We welcome individuals who are passionate about shaping the future of accounting education and contributing to our tradition of excellence.  This position is the primary support role to the Operations Manager and the Dean of the School. Although our team is smaller compared to other units on campus, we highly value team work. 
 

Role Specifications

Below you will find classification and compensation information.  For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page

Family -  Administration 

Sub-Family - Administration Operations

Career Track / Level - O2

Grade - 3

Role Summary

Provides complex administrative support to a department or group of professionals in support of unit goals.

Examples of Work Performed

• Serve as a primary liaison between the department and other internal stakeholders, facilitating effective communication, collaboration, and coordination across teams.
• Oversees the overall operation of the School, ensuring that all units are working together effectively and efficiently to achieve the School's goals and objectives.
• Coordinates and schedules meetings, events, and activities 
• Coordinates the inventory, purchase, usage and repair of equipment, salvage of equipment, supplies, and materials.
• Tracks, stocks, orders, and inventories office supplies under direct supervision to ensure adequate materials are available for workplace operation.
• Assists with administrative tasks related to textbook adoption, exam coordination, graduate assistantships, event planning, tutoring lab management, etc.
• Provides procurement support such as processing various forms for purchasing, travel authorizations/reimbursements, purchase orders and maintains procurement records
• Coordinates work of assigned support staff and student workers

Essential Functions

These essential functions include, but are not limited to, the following.  Additional essential functions may be identified and included by the hiring department.

1. Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations.
2. Serves as a first point of contact for individuals and groups, greets arrivals, and provides basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities. 
3. Processes, enters, tracks, and reconciles financial transaction and human resources data.
4. Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums. 
5. Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision. 
6. Maintains organization and updates physical and electronic records related to work operations according to established policies and procedures.

Minimum Education/Experience

Education: High Schools Degree or GED

Experience: (3) Three years of related experience

An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.
 

Preferred Qualifications

The preferred candidate will have strong organization skills, flexibility, excellent verbal and written communication abilities, discretion around sensitive documents, and will grasp new concepts and processes easily and efficiently. Work experience should demonstrate the ability to manage and prioritize tasks well and be able to make quick decisions under limited supervision.

For full consideration please submit cover letter and resume.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Minimum Physical Requirements

Physical Requirements:  These physical requirements are not exhaustive, and additional job-related physical requirements may be added to these by individual agencies on an as needed basis. 

Corrective devices may be used to meet physical requirements.

Physical Exertion:  The incumbent may be required to lift up to approximately 10 pounds.

Vision:  Requirements of this job include close vision. Speaking/Hearing: Ability to give and receive information through speaking and listening.

Motor Coordination:  While performing the duties of this job, the incumbent is frequently required to talk and hear; and use hands to finger, handle, or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand; walk; and reach with hands and arms

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.