Operations Coordinator I/II

Note for Current UM Employees

Current employees must apply internally via connectU > connectu.olemiss.edu

Definition of Class

Operations Coordinator I

This position coordinates the daily operations of assigned areas to ensure maximum efficiency and effectiveness. The incumbent assists in the preparation of agendas, correspondence, and calendars; processes departmental SAP requirements; and compiles information and prepares reports for internal use.

 

Operations Coordinator II

This position coordinates the daily operations and fiscal affairs of the department. The incumbent monitors the departmental budget; coordinates conferences, seminars, or other special events; and identifies issues in operational processes and ensures they are resolved.

 

Examples of Work Performed

• Coordinates the daily operations of the department.
• Completes departmental SAP requirements such as facility and telecommunications work orders.
• Corresponds with vendors to make purchases and reconcile invoices.
• Prepares, tracks, and monitors accounts payable and receivable documents for the department.
• Participates in the production, duplication, and distribution of various materials.
• Assists in the preparation of agendas and routine office functions such as correspondence and calendar maintenance.
• Maintains timelines for job completion and monitors completion of tasks.
• Collects payments and makes deposits, and prepares cash reports for the department.
• Updates departmental website and digital signage, as needed.
• Organizes and maintains financial and personnel files.
• Posts events through the University event management program.
• Assists with coordinating special projects for the office and other projects as assigned.
• Performs similar or related duties as assigned or required.

Essential Functions

These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.

 

Operations Coordinator I

1. Coordinates the daily operations of the department.
2. Assists in preparation of agendas, correspondence, and calendars.
3. Processes departmental SAP requirements.
4. Compiles information and prepares reports for internal use.

 

Operations Coordinator II
      1. Coordinates the daily operations and fiscal affairs of the department.
      2. Monitors departmental budget.
      3. Coordinates conferences, seminars, and other events associated with the department.
      4. Identifies issues in operational processes and ensures they are resolved.

 

Minimum Education/Experience

Operations Coordinator I

Education:
High School Diploma or equivalent (GED).

 

AND

 

Experience:
Two (2) years of experience related to the above described duties.

 

Operations Coordinator II

Education:
Associate’s Degree from an accredited college or university.

 

AND

 

Experience:
Two (2) years of experience related to above described duties.

 

Substitution Statement: Related experience may be substituted for education, on a basis set forth and approved
by the Department of Human Resources.

 

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.