Procurement Assistant


University, MS, US, 38677

Department:  Procurement Services (10000977)
Employee Designation:  Regular Full-time (Benefits Eligible)

Note for Current UM Employees

Current employees must apply internally via connectU >

Definition of Class

This position coordinates and participates in complex clerical duties of the specialty areas of Vendors, A/P, Procurement Card and Purchasing, within the Office of Procurement Services. Incumbent creates and approves vendor material masters, purchase requisitions, quotations, and bids; approves and issues purchase orders; processes payment vouchers; and/or processes checks for payment of services. The incumbent also provides guidance to other departmental buyers across campus.      

Examples of Work Performed

  • Processes/verifies/validates/approves travel authorizations, advances and reimbursements to employees for all institutional travel, ensuring the adherence to university and state travel policies, procedures and laws.
  • Reconciles travel reimbursement vouchers against travel advances, processing payroll deductions as needed.
  • Uses knowledge to train and/or assist departmental buyers campus-wide. Answers general questions relating to the Materials Management Module in SAP.  
  • Sends out vendor applications.  Uses application data to create a vendor file. Answers departmental and vendor related questions regarding payment issues, invoices, orders, deliveries, and cancellations.
  • Processes payments to vendors by request for payment, consultant forms, and purchase orders.
  • Generates purchase orders from requisitions; verifies prices, budget category, and G. L. codes; makes corrections as necessary; and notifies departments of any discrepancies.  
  • Performs a variety of clerical accounting tasks involved in maintaining financial records and processing procurement transactions.
  • Performs similar or related duties as assigned or required.

Essential Functions

These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.

  1. Participates in complex clerical duties associated with the purchase of goods and services.
  2. Ensures compliance with The State of Mississippi and The University of Mississippi policies and procedures relating to the procurement of goods and services.
  3. Assists and provides guidance to departmental buyers across campus.

Minimum Education/Experience

High School Diploma or equivalent (GED).




One (1) year of experience related to the above described duties.


Certification:  (Purchasing Clerks Only) Must hold the designation of Certified Mississippi Purchase Agent (CMPA) or obtain certification within 12 months of hire.


Interview Requirements:

Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Salary/Wage Information

To learn more about our pay structure and view our salary ranges, click here to visit the Compensation page of our Human Resources website. This link is provided for general pay information. Hourly rate or salary may vary depending on qualifications, experience, and departmental budget. Note: Unclassified positions (faculty, executives, researchers and coaches) do not have established salary ranges.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.


This position will require a financial (credit) report. Selected candidates should have a low credit debt. Background checks are completed post offer of employment. University employees moving into a new position that requires a financial (credit) report must complete a new background check.

Nearest Major Market: Oxford Mississippi