Procurement Assistant- P-card

Note for Current UM Employees

Current employees must apply internally via ConnectU > connectu.olemiss.edu

The University of Mississippi

"The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.”

Role Specifications

Below you will find classification and compensation information.  For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page

Family -  Finance

Sub-Family - Accounting

Career Track / Level - O2

Grade - 3

Role Summary

This position supports the management of the University’s Procurement Card program and related activities. The incumbent assists with auditing Procurement Card transactions, helps facilitate training for cardholders, and serves as a liaison between the university and the financial institution. Assists with routine clerical work and bookkeeping, such as documenting transactions, processing payments, and preparing invoices to ensure the accurate recording and reporting of financial transactions.

Examples of Work Performed

• Assists with the daily operations related to the Procurement Card program.

• Performs reconciliations and serves as a liaison between the university and the financial institution.

• Conducts transaction auditing to ensure compliance with university, IHL, and state regulations.

• Assists with the development of training material and facilitates training for cardholders.

• Assists in the development, implementation, and communication of program policies and procedures to university faculty and staff.

• Serves as a point of contact for cardholder questions/concerns and other customer queries.

• Assists in reporting fraudulent activity and conducts related investigations.

• Assists with researching procurement processing trends to ensure policies and procedures align with current standards

• Other duties and responsibilities as assigned.

Essential Functions

These essential functions include, but are not limited to, the following.  Additional essential functions may be identified and included by the hiring department.

1. Assists in administering card program activities, including card issuance and closure, user set up and maintenance, issue resolution, and the implementation and enforcement of controls for both ghost and individual cards.

2. Assists in overseeing compliance with internal control and approval requirements.

3. Assists with overseeing and initiating the timely processing of monthly transactions.

4. Assists in monitoring processes related to employee change notifications, including onboarding and terminations, and ensures timely updates to card accounts as needed.

5. Assists in addressing security issues—such as fraud, compromised accounts, and lost or stolen cards—by coordinating with the cardholder and the P-Card provider.

Minimum Education/Experience

Education: High School or Equivalent

Experience: (2) Two Years Experience

Substitution Statement: An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

Preferred Qualifications

For full consideration, please include your resume.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Minimum Physical Requirements

Physical Requirements:  These physical requirements are not exhaustive, and additional job-related physical requirements may be added to these by individual agencies on an as needed basis. 

Corrective devices may be used to meet physical requirements.

Physical Exertion:  The incumbent may be required to lift up to approximately 25 pounds.

Vision:  Requirements of this job include close vision. Speaking/Hearing: Ability to give and receive information through speaking and listening.

Motor Coordination:  While performing the duties of this job, the incumbent is frequently required to talk and hear; and use hands to finger, handle, or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand; walk; and reach with hands and arms

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Background Check Statement

This position will require a financial (credit) report. Selected candidates should have a low credit debt. Background checks are completed post offer of employment. University employees moving into a new position that requires a financial (credit) report must complete a new background check.

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.