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Procurement and Evidence Clerk


University, MS, US, 38677

Department:  University Police & Campus Safety (10001031)
Employee Designation:  Regular Full-time (Benefits Eligible)

Note for Current UM Employees

Current employees must apply internally via connectU >

Definition of Class

This position maintains the University Police Department fleet and equipment, organizes and coordinates purchasing activities and maintains inventory records, and oversees Welcome Center. The incumbent maintains records of evidence submitted by officers. 

Examples of Work Performed

  • Contacts vendors for sourcing, availability, and pricing information and administers order placement in compliance with state and university regulations.
  • Prepares written request for equipment, supplies, and uniforms.
  • Insures all surplus property is turned in to Property Control for proper disposal from department inventory.
  • Maintains records of evidence submitted by officers.
  • Maintains archive of police vehicle videotapes.
  • Provides monthly report of all seized drugs to records administrator.
  • Maintains records, reports, and other documentation as required by written directive.
  • Assesses and coordinates repair and maintenance needs for facility, equipment, and vehicles.
  • Coordinates and managers department’s property control items; acts as liaison with Property Control on inventory matters, and maintains all related documentation.
  • Processes SAP orders and notifications.
  • Acts as courier of essential items and paperwork to and from the department.
  • Performs similar or related duties as assigned or required.

Essential Functions

These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.

  1. Maintains University Policy Department fleet and equipment.
  2. Maintains records, reports, and documentation as required by written directive.
  3. Coordinates and manages department’s property control and maintains related documentation.

Minimum Education/Experience

Graduation from a standard four-year high school or equivalent (GED).




One (1) year of experience related to the above described duties.

Must have a valid driver’s license upon employment and a State of Mississippi driver’s license within (30) days of employment.

Salary/Wage Information

To learn more about our pay structure and view our salary ranges, click here to visit the Compensation page of our Human Resources website. This link is provided for general pay information. Hourly rate or salary may vary depending on qualifications, experience, and departmental budget. Note: Unclassified positions (faculty, executives, researchers and coaches) do not have established salary ranges.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Nearest Major Market: Oxford Mississippi