Project Coordinator

Note for Current UM Employees

Current employees must apply internally via ConnectU > connectu.olemiss.edu

The University of Mississippi

"The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.”

Department Summary

The Grisham-McLean Institute for Public Service and Community Engagement empowers campus and community partners to fight poverty through education, innovation, and entrepreneurship. Our dynamic team advances signature initiatives that improve quality of life in Mississippi. These programs take a cohesive and coordinated approach to place-based partnerships, innovation and entrepreneurship, and community capacity building.

Role Specifications

Below you will find classification and compensation information.  For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page

Family -  Administration 

Sub-Family - Program Coordination

Career Track / Level - P1

Grade - 5

Role Summary

Coordinates day-to-day fiscal, administrative, and operational activities of a defined, program or set of funded activities. Programs are usually focused to a single purpose, may be scientific, research, educational, or service oriented, and may exist as a subset of an integrated funded program activity. Duties typically include assisting with grant planning and administration, fiscal, budgetary, and/or other associated transactions, program implementation and administration, internal and external operational/administrative liaison, program marketing, and reporting.

This position coordinates the daily operations of departmental projects. The incumbent oversees, directs, and/or coordinates administrative, financial, personnel, and general business operations for the department and provides technical assistance and support to identify the needs and available resources related to the projects.

Examples of Work Performed

• Coordinates departmental project activities.
• Prioritizes and coordinates departmental resources for goal achievement and provides initial budgetary andexpenditure assessments of subcontracts.
• Assesses potential sources of funding based on legislative, business, and industry trends. 
• Ensures compliance with policies and procedures; participates in office planning; and supervises efficientoperation of office in meeting external party needs.
• Serves as point of contact with various funding agencies. 
• Identifies, analyzes, and disseminates relevant materials.
• May be required to travel to various off-campus locations including business and industry sites.
• Provides technical writing and budget preparation support as needed for proposal and project development andreporting requirements.
• Facilitates communication and networking among project participants and external entities.
• Develops, programs, modifies, and maintains the project’s information systems utilizing technology.
• Designs and oversees data retrieval procedures for data collection, performs analyses on data collected, and reports findings and makes recommendations.
• Attends related meetings and conferences.
• Manages and coordinates the daily activities of departmental projects.
• Researches and identifies needs and resources for projects.
• Assists with designing, developing, implementing, and evaluating efforts for reports and/or proposals.
• Prepares reports and other documentation.
• Serves as point of contact for assigned projects. 
• Performs similar or related duties as assigned or required. 

Essential Functions

These essential functions include, but are not limited to, the following.  Additional essential functions may be identified and included by the hiring department.

1. Assists in managing daily operations of the projects, programs or office to which assigned.
2. Establishes and/or maintains a recordkeeping system for programs, projects or office to which assigned and enters data into records or into system databases as appropriate and as needed.
3. Plans and develops methods and procedures for implementing projects.
4. Establishes and maintains productive relationships with state, federal, and private agencies as appropriate and as directed.
5. May coordinate events or conferences, from planning and advertising, to contracting for services from vendors, to registration and event completion. 
6.Initiates contractual agreements between the University of Mississippi and outside agents for supervisors review and signature.

Minimum Education/Experience

Education: Bachelor's Degree

Substitution Statement: An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

Preferred Qualifications

Successful candidates must pass the required National Service Criminal History Check prior to beginning their position. This is a requirement of the national service grant which funds this position. Additionally, applicants must understand that this position is funded by an annual, renewable grant. 

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, national origin, ethnicity, citizenship, age, disability, military status, protected veteran status, genetic information, or any other legally protected status.

Minimum Physical Requirements

Physical Requirements:  These physical requirements are not exhaustive, and additional job-related physical requirements may be added to these by individual agencies on an as needed basis. 

Corrective devices may be used to meet physical requirements.

Physical Exertion:  The incumbent may be required to lift up to approximately 10 pounds.

Vision:  Requirements of this job include close vision. Speaking/Hearing: Ability to give and receive information through speaking and listening.

Motor Coordination:  While performing the duties of this job, the incumbent is frequently required to talk and hear; and use hands to finger, handle, or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand; walk; and reach with hands and arms

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.