Property Auditor

Note for Current UM Employees

Current employees must apply internally via ConnectU > connectu.olemiss.edu

The University of Mississippi

"The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.”

Role Specifications

Below you will find classification and compensation information.  For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page

Family -  Finance

Sub-Family - Procurement

Career Track / Level - O3

Grade - 4

Role Summary

The Property Auditor supports Procurement Services - Property Accountability by assisting in maintaining the inventory of University-owned equipment and managing associated physical inventory records. This role combines physical tasks with organizational responsibilities to ensure efficient inventory management.

Examples of Work Performed

• Responsible for equipment tagging, tracking, and maintaining University property inventory records.
• Identifies and applies university barcode numbers to property.
• Conducts annual inventory audits for departments and assists the State Property Auditor with state audits.
• Serves as a liaison with University departments to assist with property accountability.
• Investigate reports of stolen or missing items and prepare necessary documents reflecting findings.
• Assists in the preparation and collection of salvage property items for disposal.
• Provide support and assistance to faculty, staff, and vendors as needed.
• Other Duties and Responsibilities as Assigned.

Essential Functions

These essential functions include, but are not limited to, the following.  Additional essential functions may be identified and included by the hiring department.

1. Develops, organizes, prepares, and updates property records for the University.

2. Analyzes property data and develops reports to identify assets, identify discrepancies, and investigate and recommend solutions as needed.

3. Prepares and files inventory audit reports, ensuring compliance with state law and policy and assisting in external audit activities.

4. Answer questions and provide property accountability-related information according to established policies and procedures.

Minimum Education/Experience

Education: High School or Equivalent

Experience: (4) Four Years Experience

Substitution Statement: An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Minimum Physical Requirements

Physical Requirements:  These physical requirements are not exhaustive, and additional job-related physical requirements may be added to these by individual agencies on an as needed basis. 

Corrective devices may be used to meet physical requirements.

Physical Exertion:  The incumbent may be required to lift up to approximately 50 pounds.

Vision:  Requirements of this job include close vision. Speaking/Hearing: Ability to give and receive information through speaking and listening.

Motor Coordination:  While performing the duties of this job, the incumbent is frequently required to talk and hear; and use hands to finger, handle, or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand; walk; and reach with hands and arms

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Background Check Statement

This position will require a financial (credit) report. Selected candidates should have a low credit debt. Background checks are completed post offer of employment. University employees moving into a new position that requires a financial (credit) report must complete a new background check.

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.