Records Clerk - Registrar II


University, MS, US, 38677

Department:  Registrar (10001007)
Employee Designation:  Regular Full-time (Benefits Eligible)

Note for Current UM Employees

Current employees must apply internally via connectU >

Definition of Class

This position performs complex clerical duties associated with processing and maintaining student records. The incumbent posts grades, processes name change requests, and maintains and audits student academic files. 

Examples of Work Performed

  • Maintains student academic records.  
  • Finalizes grade changes and reviews classification and academic standing for accuracy.
  • Processes forgiveness grades and reviews classification and academic standing for accuracy
  • Updates the student system (SAP) to reflect special topics and research titles associated with courses.  
  • Updates the student system (SAP) to reflect appropriate notes on the academic transcript (thesis and dissertation topic, withdrawal).
  • Processes Study Abroad credit and grades.  
  • Processes forgiveness grades and reviews classification and academic standing for accuracy
  • Enters non-traditional credit to the student record such as Advanced Placement/CLEP/Military credit.
  • Audits records against student system for accuracy.
  • Corresponds with faculty, staff, students and parents concerning registration, grades, or academic standing; visits with faculty, staff, students, and parents concerning registration, grades, or academic standing.
  • Performs related duties or similar as required or assigned.

Essential Functions

These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.

  1. Performs complex clerical duties involved in the processing and maintenance of student academic records.
  2. Audits records for accuracy.

Minimum Education/Experience

Graduation from a standard four-year high school or equivalent (GED).



Two (2) years of experience related to the above described duties.


Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Salary/Wage Information

To learn more about our pay structure and view our salary ranges, click here to visit the Compensation page of our Human Resources website. This link is provided for general pay information. Hourly rate or salary may vary depending on qualifications, experience, and departmental budget. Note: Unclassified positions (faculty, executives, researchers and coaches) do not have established salary ranges.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Nearest Major Market: Oxford Mississippi