Records Coordinator, Temporary

Note for Current UM Employees

Current employees must apply internally via ConnectU > connectu.olemiss.edu

The University of Mississippi

"The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.”

Department Summary

The Registrar's Office at The Law School is currently composed of two personnel. Due to the nature of the responsibilities, the person hired must be flexible and willing to help at any time.  This office has great responsibilities and implementation directly affects the faculty and students. The current personnel in this office are dedicated to providing the highest level of service.

Role Specifications

Below you will find classification and compensation information.  For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page

Family -Student & Academic Services

Sub-Family -Student Records

Career Track / Level - O2

Grade -2

Role Summary

Assists in the successful maintenance of student records through performing registration functions, supporting daily operations, and communicating with students.

The Records Coordinator will be part of a three person team in the Law Registrar's Office.  We serve a little over 500 enrolled Law students plus alumni by preserving the integrity, accuracy, and privacy of academic records and by distributing those records in compliance with applicable laws and regulations.  

A successful candidate for this position will have strong communication and organizational skills and will be meticulous with details.  Familiarity with SAP and Excel formulas like VLOOKUP and COUNTIF is a plus. The position requires discretion on a daily basis. 

Examples of Work Performed

• Help with the administration and reconciliation of blind grading during midterm and final exams
• Assist students with registration and degree progress questions
• Enroll students in courses
• Digitize academic records
• Assist with the course scheduling and room reservations for academic events
• Serve as a Notary of the Public for Law faculty, staff, and students
• Maintain confidential information and uphold policies regarding sensitive information

Essential Functions

These essential functions include, but are not limited to, the following.  Additional essential functions may be identified and included by the hiring department.

1. Performs routine registration functions such as: reviewing prerequisite requirements; verifying course, lab, and additional student fees; processing class additions, cancellations, and drops/withdrawals to ensure an effective and efficient process for students.
2. Maintains accurate student records and information within the student information system
3.Supports UM students and the Registrar as an informational resource
4. Maintains confidential information and upholds UM and Registrar policies regarding confidential and sensitive information, executing discretion on a daily basis

Minimum Education/Experience

Education: High School or Equivalent

Experience: (2) Two Years Experience

For full consideration, please submit a resume and cover letter.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Minimum Physical Requirements

Physical Requirements:  These physical requirements are not exhaustive, and additional job-related physical requirements may be added to these by individual agencies on an as needed basis. 

Corrective devices may be used to meet physical requirements.

Physical Exertion:  The incumbent may be required to lift up to approximately 10 pounds.

Vision:  Requirements of this job include close vision. Speaking/Hearing: Ability to give and receive information through speaking and listening.

Motor Coordination:  While performing the duties of this job, the incumbent is frequently required to talk and hear; and use hands to finger, handle, or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand; walk; and reach with hands and arms

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.