Records Coordinator (Part-time)

Note for Current UM Employees

Current employees must apply internally via ConnectU > connectu.olemiss.edu

The University of Mississippi

"The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.”

Department Summary

The School of Business Advising Office is a team-focused work environment with approximately 12 advisors and support staff. Our priority is to provide accurate and effective assistance to students and campus partners in a timely manner. With a student population of approximately 4,000 business undergraduates, our office is a great fit for those who want to stay engaged year-round in student-centered service and who bring a positive attitude with strong technical skills.

Role Specifications

Below you will find classification and compensation information.  For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page

Family -Student & Academic Services

Sub-Family -Student Records

Career Track / Level - O2

Grade -2

*Please note, this is a part-time position. Part-time salary range is Min $16,016 to Max $24,024

Role Summary

This position assists with the maintenance of enrollment and student records information systems concerning transfer credits, course schedules, graduation requirements, and similar matters. Work involves preparing, maintaining, and reviewing students records; providing general information to students; assisting with orientation, and auditing student records.

Examples of Work Performed

• Prepares and maintains student records; posts course enrollments, grades, grade changes, and similar information to records. 

• Evaluates transfer credits for respective degrees. 

• Reviews and completes student forms, such as military-related forms. 

• Attends new student orientation and assists with orientation registration activities. 

• Performs other administrative duties necessary for the School of Business degree programs.

• Performs similar or related duties as assigned or required.

Essential Functions

These essential functions include, but are not limited to, the following.  Additional essential functions may be identified and included by the hiring department.

1. Performs routine registration functions such as: reviewing prerequisite requirements; verifying course, lab, and additional student fees; processing class additions, cancellations, and drops/withdrawals to ensure an effective and efficient process for students.
2. Maintains accurate student records and information within the student information system
3.Supports UM students and the Registrar as an informational resource
4. Maintains confidential information and upholds UM and Registrar policies regarding confidential and sensitive information, executing discretion on a daily basis

Minimum Education/Experience

Education: High School or Equivalent

Experience: (2) Two Years Experience

Preferred Qualifications

Associate's Degree and 1 year minimum related experience.

Resume required with Cover Letter preferred.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Minimum Physical Requirements

Physical Requirements:  These physical requirements are not exhaustive, and additional job-related physical requirements may be added to these by individual agencies on an as needed basis. 

Corrective devices may be used to meet physical requirements.

Physical Exertion:  The incumbent may be required to lift up to approximately 10 pounds.

Vision:  Requirements of this job include close vision. Speaking/Hearing: Ability to give and receive information through speaking and listening.

Motor Coordination:  While performing the duties of this job, the incumbent is frequently required to talk and hear; and use hands to finger, handle, or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand; walk; and reach with hands and arms

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.