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Records Coordinator II


University, MS, US, 38677

Department:  Law Instruction (10000932)
Employee Designation:  Regular Full-time (Benefits Eligible)

Note for Current UM Employees

Current employees must apply internally via connectU >

Definition of Class

This position coordinates and oversees the maintenance of student academic records. The incumbent monitors course selection, academic planning, and graduation requirements for students; administers policies and procedures relating to the assigned degree program; and processes and maintains academic records of students.

Examples of Work Performed

  • Coordinates and participates in activities associated with the maintenance of student academic records.
  • Monitors student academic records and makes recommendations as it relates to courses, transfer credits, and graduation requirements.
  • Assists students in selecting a suitable degree program.
  • Assists with the development of program budget.
  • Performs long-range academic planning and recommends class schedules, reviews schedule change forms and approves changes in accordance with policies and procedures.
  • Posts course enrollments, grades, grade changes, and similar information to records.
  • Reviews student records on a periodic basis and compares course completion and grade point averages with catalog requirements and evaluates degree applications.
  • Provides information to students concerning course selection, academic advancement, and graduation requirements.
  • Audits records of potential graduating seniors and certifies the records of graduates and honor students to the Office of the Registrar.
  • Verifies student eligibility for academic honors.
  • Evaluates each course on transcript with respect to the University’s equivalence.
  • Liaisons with appropriate academic department for clarification and prepares written evaluation for students.
  • Represents the University on student recruiting trips.
  • Performs similar or related duties as assigned or required.

Essential Functions

These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.

  1. Oversees the maintenance of student academic records.
  2. Monitors course selection and determines academic plan to fulfill degree requirements.
  3. Audits student academic records and evaluates transcripts of transfer students.  

Minimum Education/Experience

Associates Degree from a college or university



Two (2) years of experience related to the above described duties.


Substitution Statement:

Related experience may be substituted for education, on a basis set forth and approved by the Department of Human Resources.

Salary/Wage Information

To learn more about our pay structure and view our salary ranges, click here to visit the Compensation page of our Human Resources website. This link is provided for general pay information. Hourly rate or salary may vary depending on qualifications, experience, and departmental budget. Note: Unclassified positions (faculty, executives, researchers and coaches) do not have established salary ranges.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Nearest Major Market: Oxford Mississippi