Research Administrator III


University, MS, US, 38677

Department:  Office of Research & Sponsored Programs (10001006)
Employee Designation:  Regular Full-time (Benefits Eligible)

Note for Current UM Employees

Current employees must apply internally via connectU >

Definition of Class

This position manages pre and/or post-award activities for an assigned portfolio of grants and contracts within a unit (school, department, division). The incumbent develops and oversees grant proposals and budgets, provides technical and analytical support for program investigators, serves as a liaison between departmental, faculty, and external agents, and provides guidance and support for departmental staff.

Examples of Work Performed

  • Manages pre-award and post-award administration of sponsored research activities.
  • Develops and oversees grant proposals and budgets in compliance with federal, state, and University guidelines and regulations.
  • Creates and prepares monthly grants and contracts reports.
  • Performs account reconciliations and forecasts award notifications.
  • Provides critical analyses and resolutions regarding large, complex budgets and multidisciplinary proposals.
  • Advises the PI on proposal submissions, budget adjustments, and revisions required to meet the sponsor requirements.
  • Reviews budgets for accuracy and verifies financial requirements have been met.
  • Evaluates proposal elements (bio sketches, current & pending support, facilities & resources, etc.) for consistency, accuracy, and completeness.
  • Directs and oversees routing and submission process and communication concerning grant proposals, contracts, and awards.
  • Exercises knowledge of grant and contract management rules and regulations to provide technical and analytical support to research and sponsored programs investigators.
  • Tracks sponsored program activities within the college or division.
  • Assists PI with navigating search tools and communicates funding opportunities, proposals and awards.
  • Collaborates with departmental pre/post award staff to coordinate inter-team meetings as necessary.
  • Disseminates announcements and updates of policies and procedures to unit as provided by ORSP.
  • Ensures proposal submission files are maintained for the unit.
  • Provides guidance and support for departmental staff.
  • Performs similar or related duties as assigned or required.

Essential Functions

The essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.

  1. Manages pre-award and post-award administration of sponsored research activities.
  2. Oversees grant proposal routing and award management.
  3. Provides technical and analytical support to research and sponsored programs investigators and unit research administrators.
  4. Provides guidance and support for departmental staff.
  5. Serves as a liaison between departmental, faculty, and external agents.

Minimum Education/Experience

Bachelor’s Degree from an accredited four-year college or university in a related field.


Six (6) years of experience related to research administration.


Must hold the designation of Certified Research Administrator or obtain certification within 1 year of hire.


Substitution Statement: 

Related experience may be substituted for education, on a basis set forth and approved by the Department of Human Resources.


Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Salary/Wage Information

To learn more about our pay structure and view our salary ranges, click here to visit the Compensation page of our Human Resources website. This link is provided for general pay information. Hourly rate or salary may vary depending on qualifications, experience, and departmental budget. Note: Unclassified positions (faculty, executives, researchers and coaches) do not have established salary ranges.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Nearest Major Market: Oxford Mississippi