Special Events Assistant II


University, MS, US, 38677

Department:  School of Engineering (10000820)
Employee Designation:  Regular Full-time (Benefits Eligible)

Note for Current UM Employees

Current employees must apply internally via connectU > connectu.olemiss.edu

Definition of Class

This position assists with the implementation of special events. The incumbent performs various duties associated with event preparation, organization, and conduction.

Examples of Work Performed

  • Assists and oversees the preparation, organization, set-up and break-down for special events. (i.e. conferences, meetings, game days, career fairs, and commencement).
  • Communicates parking policies with departments for hosted events.
  • Provides specific direction for groups visiting campus.
  • Communicates parking processes for events with departments and event planners.
  • Creates invoices for billing.
  • Maintains inventory and orders supplies for events as necessary.
  • Conducts facility tours and answers vendor questions regarding facilities and services.
  • Communicates with vendors to gather information for event coordination.
  • Coordinates and communicates important calendar events throughout the planning process of an event.
  • Ensures proper building maintenance through regular service.
  • Performs similar or related duties as assigned or required.

Essential Functions

These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.

  1. Assists and oversees the preparation and organization of activities in support of events.
  2. Performs administrative support duties.
  3. Acts as a liaison with clients.

Minimum Education/Experience

Graduation from a standard four-year high school or equivalent (GED).



One (1) year of experience related to the above described duties.


Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Salary/Wage Information

To learn more about our pay structure and view our salary ranges, click here to visit the Compensation page of our Human Resources website. This link is provided for general pay information. Hourly rate or salary may vary depending on qualifications, experience, and departmental budget. Note: Unclassified positions (faculty, executives, researchers and coaches) do not have established salary ranges.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Nearest Major Market: Oxford Mississippi