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Special Events Assistant II


University, MS, US, 38677

Department:  The Inn at Ole Miss (10000814)
Employee Designation:  Regular Full-time (Benefits Eligible)

Note for Current UM Employees

Current employees must apply internally via connectU >

Definition of Class

This position assists with the implementation of special events. The incumbent performs various duties associated with event preparation, organization, and conduction.


Will require working nights and weekends.

Examples of Work Performed

  • Assists and oversees the preparation, organization, set-up and break-down for special events. (i.e. conferences, meetings, game days, and commencement)
  • Communicates parking policies with departments for hosted events.
  • Provides specific direction for visiting groups bringing buses to campus.
  • Schedules temporary and contract staff to provide ADA shuttles for commencement and football game days.
  • Communicates parking processes for events with departments and event planners.
  • Creates invoices for billing.
  • Maintains inventory and orders supplies as necessary.
  • Conducts facility tours and answers client questions regarding facilities and services.
  • Communicates with clients to gather information for event coordination.
  • Coordinates and communicates important calendar events throughout the planning process of an event.
  • Ensures proper departmental fleet maintenance through regular service.
  • Performs similar or related duties as assigned or required.

Essential Functions

These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.

  1. Assists and oversees the preparation and organization of activities in support of events.
  2. Performs administrative support duties.
  3. Acts as a liaison with clients.

Minimum Education/Experience

Graduation from a standard four-year high school or equivalent (GED).



One (1) year of experience related to the above described duties.

Salary/Wage Information

To learn more about our pay structure and view our salary ranges, click here to visit the Compensation page of our Human Resources website. This link is provided for general pay information. Hourly rate or salary may vary depending on qualifications, experience, and departmental budget. Note: Unclassified positions (faculty, executives, researchers and coaches) do not have established salary ranges.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Nearest Major Market: Oxford Mississippi