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Sponsored Programs Accountant


University, MS, US, 38677

Department:  Office of Research & Sponsored Programs (10001006)
Employee Designation:  Regular Full-time (Benefits Eligible)
Definition of Class

This position manages fiscal and administrative aspects of the contracts and grants functions to include the maintenance of proposal submissions, accurate budgeting for proposals and awards, award receipt and liaison with the Accounting Office. Incumbent performs a variety of accounting and operations tasks which include the review of grant and contract proposals, preparing and approving proposal budgets, monitoring internal and/or external funds, purchasing and tracking of equipment, preparation of analysis and reports for grants and contracts, and processing related data. 

Examples of Work Performed
  • Manages fiscal aspects of the grants and contract activities for the sponsored programs office.
  • Communicates with funding agencies regarding pre-and post-award considerations, compliance questions with regard to expenditures and activities during the contract period and close out information.
  • Reviews and approves proposal budgets to ensure accuracy and compliance. Monitors income, expenditures, contract periods, proposals and reports. Coordinates electronic administration of contracts and grants efforts through the SAP system.
  • Monitors balances on sponsored programs accounts to ensure accurate expenditure rates. Reviews subcontract invoices to assure expenditures comply with approved budgets and regulations.
  • Processes and monitors expenditures and cost-share funds related to contracts and grants activity. Assists and advises PI’s and staff with appropriate budget issues regarding time and effort concerns, cost shares, etc.
  • Provides oversight for regulatory compliance with all externally sponsored programs and subcontracts. Works with grant personnel to maintain compliance with regards to reporting timelines, procurement, contracting agreements and other related activities. Performs required reporting for federal programs.  
  • Communicates with both internal and external agencies regarding the contracts and grants activities of the department.
  • Approves equipment purchases using federal sponsored funds to ensure purchases comply with award and agency regulations. Ensures equipment funds are authorized and available.  
  • Serves as university federal property administrator.  Tracks equipment purchased with federal funds and works with departments to prepare for audits. Prepares regular equipment reports for sponsoring agencies.    
  • Plans and implements special projects of the unit; makes recommendations to improve the efficiency and effectiveness of the department.
  • Performs related or similar duties as required or assigned.
Essential Functions

These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.

  1. Monitors fiscal compliance for university sponsored programs and outside subcontracts.
  2. Performs accounting functions concerning financial statements, budgets, and various accounts.
  3. Advises and assists researchers regarding the fiscal affairs, requirements, and restrictions of awarded grants.
  4. Oversees budget development and approval for contracts and grants proposals and awards.
Minimum Education/Experience


Bachelor’s degree in Accounting or a related field from an accredited four-year college or university.




Three (3) years of experience related to the above described duties.


Substitution Statement:
Related experience may be substituted for education, on a basis set forth and approved by the Department of Human Resources

Salary/Wage Information
To learn more about our pay structure and view our salary ranges, click here to visit the Compensation page of our Human Resources website. This link is provided for general pay information. Hourly rate or salary may vary depending on qualifications, experience, and departmental budget. Note: Unclassified positions (faculty, executives, researchers and coaches) do not have established salary ranges.
EEO Statement
The University of Mississippi complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment on the basis of race, color, gender, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability, veteran status or genetic information.
Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Nearest Major Market: Oxford Mississippi