Stockroom Coordinator

Note for Current UM Employees

Current employees must apply internally via ConnectU > connectu.olemiss.edu

The University of Mississippi

"The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.”

Department Summary

Chemistry is often referred to as the central science, bridging the gap between physics and biology and underpinning many of the other scientific disciplines. The Department of Chemistry and Biochemistry serves the State of Mississippi and the nation by providing undergraduate and graduate students educational excellence in chemical sciences, conducting research that contributes to new knowledge, and catalyzing economic development. We aspire to be a leading force for advancing society through the continuous pursuit of educational excellence and cutting-edge research in the traditional areas of chemistry (physical, analytical, biochemistry, inorganic, organic, and chemical education) as well as exciting new collaborative areas such as renewable energy, astrochemistry, and nanomaterials. We are a complex department with 24 full-time faculty, approximately 50 graduate students, and 4 undergraduate majors. The department is highly collaborative, sharing interests and expertise, and faculty hold multiple externally-funded grants to conduct very exciting state-of-the-art research.

Role Specifications

Below you will find classification and compensation information.  For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page

Family -Research

Sub-Family -Lab and Research Support

Career Track / Level - O2

Grade - 4

Role Summary

This position coordinates the activities of the department's chemical stockroom, facilitating the procurement, inventory management, and distribution of departmental laboratory supplies and equipment. The incumbent ensures compliance with safety regulations, coordinating maintenance activities, and fosters effective communication among faculty, staff, students, and various university departments. This role plays a crucial part in supporting teaching and research laboratories within the department while promoting a safe and conducive environment. 

Examples of Work Performed

• Coordinates the procurement, receipt, and distribution of chemical supplies, laboratory materials, and scientific equipment for the department.
• Ensures compliance with federal and state guidelines and regulations.
• Works closely with Environmental Health and Safety to ensure adherence to federal and state regulations governing chemical handling and laboratory safety.
• Arranges proper disposal of chemical waste and hazardous materials in accordance with regulatory standards. 
• Manages the submission of purchase requisitions for purchases of lab equipment, chemicals, and supplies that are over $5,000, and/or sole sourced; tracks the progress of purchase orders.
• Coordinates the delivery, installation, payment, and maintenance of large purchase orders and laboratory equipment orders.
• Engages in vendor negotiation to explore cost-effective alternatives for lab supplies and equipment.
• Receives incoming supplies, verify quantities against invoices, and maintain accurate inventory records.
• Operates a pallet jack and moves gas cylinders and liquid nitrogen tanks, when needed.
• Collaborates with faculty, staff, and students to address inquiries and facilitate orders, deliveries, and returns.
• Works closely with supervisor to report expenditures of work orders and purchases for monthly account reconciliation.
• Develops and communicates safety protocols for chemistry laboratories, conducting periodic inspections to ensure compliance.
• Facilitates communication with faculty and lab managers regarding the preparation of chemicals and teaching materials and supplies for laboratories.
• Works closely with supervisor to maintain inventory of laboratory equipment, technology and other property in the department while assisting in audits and notifies supervisor of any discrepancies.
• Coordinates infrastructure repairs and upgrades within the department, tracking project progress as necessary.
• Tracks, coordinates & facilitates repairs, and renovations associated with large repair/upgrade projects.
• Performs similar or related duties as assigned or required. 

Essential Functions

These essential functions include, but are not limited to, the following.  Additional essential functions may be identified and included by the hiring department.

1. Prepares routine media, cultures, formulas, or specimens according to established protocols and procedures under direct supervision.
2. Performs basic data collection to support laboratory research.
3. Prepares, cleans, and maintains equipment, supplies and facility spaces according to established protocols and standards.
4. May track supply and equipment inventory levels and place replenishment orders.

Minimum Education/Experience

Education: High School or Equivalent

Experience: (2) Two Years Experience

Substitution Statement: An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

Preferred Qualifications

Competencies 

• Accepting Direction
• Accepting Responsibility
• Attention to Detail
• Adapting to Change
• Pursuing Self-Development
• Working Safely
• Interacting with People at Different Levels

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Minimum Physical Requirements

Physical Requirements:  These physical requirements are not exhaustive, and additional job-related physical requirements may be added to these by individual agencies on an as needed basis. 

Corrective devices may be used to meet physical requirements.

Physical Exertion:  The incumbent may be required to lift up to approximately 10 pounds.

Vision:  Requirements of this job include close vision. Speaking/Hearing: Ability to give and receive information through speaking and listening.

Motor Coordination:  While performing the duties of this job, the incumbent is frequently required to talk and hear; and use hands to finger, handle, or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand; walk; and reach with hands and arms

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.