Student Media Center Operations Specialist

Note for Current UM Employees

Current employees must apply internally via ConnectU > connectu.olemiss.edu

The University of Mississippi

"The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.”

Department Summary

The S. Gale Denley Student Media Center is where Ole Miss students gain practical experience in mass media outlets across print, broadcast, and digital platforms. Through our newspaper, television, radio, and yearbook outlets, students manage, create and publish award-winning journalistic and creative content. This includes writing, editing, photography, podcasting, design, producing, social media, web sites, broadcast production, broadcast performance, and other channels, all with the guidance of SMC staffers.

Role Specifications

Below you will find classification and compensation information.  For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page

Family -Administration

Sub-Family -Administrative Operations

Career Track / Level - P1

Grade -5

Role Summary

Performs and oversees various administrative functions within a department including but not limited to;  Office facilities and equipment management.  Administer or support accounting processes.  Support HR activities, database / system administration task. 

Examples of Work Performed

• Manage and process hiring students for different media positions.
• Assist in advising students in media outlets, possibly in print, broadcast or yearbook.
• Manage and process media student payroll.
• Represent the Student Media Center to the school, university, visitors, and potential students.
• Help recruit students to the Student Media Center.
• Assist in processing payment 

Essential Functions

These essential functions include, but are not limited to, the following.  Additional essential functions may be identified and included by the hiring department.

1.  Plans and coordinates office-wide facilities maintenance, space planning, moves, equipment installations, and other events or projects with internal and external stakeholders. 
2.  Monitors inventory and places orders for office equipment, supplies, or provisions. 
3.  Manages or administers accounting processes including budgeting, invoice processing, employee expense reports, reimbursements, petty cash, and time tracking. 
4.  May support HR activities or initiatives with employee onboarding and interview coordination, and training. 
5.  Performs company database or system administration tasks, including data input, reporting, user support, and upgrades. 
6.  Resolves day-to-day problems and coordinates with stakeholders to obtain solutions

Minimum Education/Experience

Education: Bachelor's Degree

Substitution Statement: An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

Preferred Qualifications

Bachelor's degree required, master's preferred.

For full consideration, please include a resume and cover letter.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Minimum Physical Requirements

Physical Requirements:  These physical requirements are not exhaustive, and additional job-related physical requirements may be added to these by individual agencies on an as needed basis. 

Corrective devices may be used to meet physical requirements.

Physical Exertion:  The incumbent may be required to lift up to approximately 10 pounds.

Vision:  Requirements of this job include close vision. Speaking/Hearing: Ability to give and receive information through speaking and listening.

Motor Coordination:  While performing the duties of this job, the incumbent is frequently required to talk and hear; and use hands to finger, handle, or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand; walk; and reach with hands and arms

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.