Student Records Associate, Temporary

Note for Current UM Employees

Current employees must apply internally via ConnectU > connectu.olemiss.edu

The University of Mississippi

"The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.”

Department Summary

The mission-of the Office of the Registrar is to preserve the integrity, accuracy, and privacy of all academia records; to interpret institutional and governmental policies to members of the academic and general community; and to-efficiently distribute those records In full compliance with applicable policies. laws, and regulations. 

The Office of the Registrar strives to be leaders in the campus community. We are dedicated to serving our constituents with integrity, accuracy; and accountability by developing a knowledgeable, resourceful, empowered, and valued team.

Role Specifications

Below you will find classification and compensation information.  For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page

Family -Student & Academic Services

Sub-Family -Admissions and Recruitment

Career Track / Level - O3

Grade -3

Role Summary

Provides process-related direction for the use and maintenance of enrollment and student records information systems, recommending process improvements and supervising processing staff to ensure high quality delivery of student registration services.

Examples of Work Performed

• Review and Maintain Student Academic Records in full compliance with university, state, and federal regulations.
• Maintain confidential information in accordance with the Family Educational Rights and Privacy Act (FERPA). 
• Process Student Records transactions such as Grade Changes, Forgiveness and Exclusions, Transcript Requests, transfer Credit Evaluations, Verification Requests, Name Changes, etc. 
• Answer general office phones and emails, routing as appropriate. 
• Assist with Student Records Scanning and Auditing.
• Assist with other special projects and assignments as needed. 

Essential Functions

These essential functions include, but are not limited to, the following.  Additional essential functions may be identified and included by the hiring department.

1. Assists in the development and implementation of operating policies and procedures for enrollment, student records, and the student information system.
2. Assists in the development of enrollment and student records-focused strategic planning initiatives and objectives.
3.  Serves as the liaison among institutional stakeholder groups providing registration information and representing the interests of the unit.

Minimum Education/Experience

Education: Bachelor's Degree

Experience:No Experience Required

Preferred Qualifications

• 2 years of related experience is preferred.
• Experience with confidential records management is preferred.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Minimum Physical Requirements

Physical Requirements:  These physical requirements are not exhaustive, and additional job-related physical requirements may be added to these by individual agencies on an as needed basis. 

Corrective devices may be used to meet physical requirements.

Physical Exertion:  The incumbent may be required to lift up to approximately 10 pounds.

Vision:  Requirements of this job include close vision. Speaking/Hearing: Ability to give and receive information through speaking and listening.

Motor Coordination:  While performing the duties of this job, the incumbent is frequently required to talk and hear; and use hands to finger, handle, or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand; walk; and reach with hands and arms

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.