Supply Clerk

Note for Current UM Employees

Current employees must apply internally via ConnectU > connectu.olemiss.edu

The University of Mississippi

"The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.”

Role Specifications

Below you will find classification and compensation information.  For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page

Family -  Facilities Operations

Sub-Family - Warehouse (Distribution) Services

Career Track / Level - O2

Grade - 1

Role Summary

The Supply Clerk supports the Procurement Services - Receiving department by assisting with the delivery and receiving of packages and materials. This role primarily involves physical tasks and organizational duties to ensure the efficient handling and distribution of inventory, supplies, and packages.

Examples of Work Performed

• Delivery and Receiving: Assist with the receipt, inspection, and processing of incoming packages and materials.
• Loading and Unloading: Load and unload items from delivery vehicles and ensure accurate handling of packages.
• Distribution: Distribute materials and supplies to appropriate departments or locations within the university.
• Record Keeping: Maintain accurate records of deliveries and inventory, including tracking and documentation.
• Basic Maintenance: Perform basic cleaning and upkeep of the Receiving area and delivery vehicles.
• Customer Service: Provide support and assistance to faculty, staff, and vendors as needed.
• Ability to lift and carry up to approximately 50 pounds.
• Frequent standing, walking, and handling objects, tools, or controls.
• Regular reaching with hands and arms.
• Occasionally required to sit, stoop, kneel, crouch, or bend.
• Periodic talking and hearing as part of communication with team members and others.
• Other Duties and Responsibilities as Assigned

Essential Functions

These essential functions include, but are not limited to, the following.  Additional essential functions may be identified and included by the hiring department.

1. Receives, verifies, stores, issues, loads/unloads, and/or distributes packages, materials, equipment, and supplies.

2. Maintains an accurate inventory of goods/supplies.

3. Prepares related reports, forms, and records for shipping, distributing, and receiving goods.

4. Maintains assigned office files, performs data entry duties, and participates in routine office functions.

Minimum Education/Experience

Education: High School or Equivalent

Experience: (2) Two Years Experience

Substitution Statement: An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

Licensure: Must possess a valid Class D Driver’s License

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Minimum Physical Requirements

Physical Requirements:  These physical requirements are not exhaustive, and additional job-related physical requirements may be added to these by individual agencies on an as needed basis. 

Corrective devices may be used to meet physical requirements.

Physical Exertion:  The incumbent may be required to lift up to approximately 50 pounds.

Vision:  Requirements of this job include close vision. Speaking/Hearing: Ability to give and receive information through speaking and listening.

Motor Coordination:  While performing the duties of this job, the incumbent is frequently required to talk and hear; and use hands to finger, handle, or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand; walk; and reach with hands and arms

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.